Administrative Assistant

TXM Recruit; Kingswinford; On-site; GBP 30,000; Full time

Job summary

A recruitment agency is seeking an organised and proactive Administrative Assistant to support senior management and project teams. The role encompasses managing RFIs and RFQs, tracking materials, and various office administration tasks. Ideal candidates should possess excellent organisational skills and experience in using project management software like FIIX and Procore. The position offers a full-time, permanent contract with a competitive salary of £30,000 per annum and 33 days of holiday including bank holidays.

Benefits

33 days of holiday (including Bank Holidays)

Qualifications

• Proven experience in administrative support roles, preferably in a project environment.
• Ability to create reports and manage records effectively.
• Strong IT skills, particularly with Excel and Word.

Responsibilities

• Manage RFIs and RFQs.
• Create RFQs for suppliers and wholesalers.
• Track materials for projects and maintenance teams.
• Produce RAMS using a RAMS app.
• General office administration such as filing and document control.
• Schedule meetings for senior staff.

Skills

Strong organisation & time management

Excellent attention to detail

Confident communicator

Able to work independently

Comfortable using Excel & Word

Tools

FIIX

Procore

Xero

Job description

Salary : £30,000 per annum

Location : Dudley

Hours : 37.5 hrs / week (flexible)

Type : Full-Time, Permanent

Holiday : 33 days (incl. Bank Holidays)

The Role

Our client is looking for an organised and proactive Administrative Assistant to support senior management and project teams.

This is a varied role with responsibility across projects, procurement, and office administration.

Key Responsibilities

• Manage RFIs & RFQs
• Create RFQs for suppliers and wholesalers
• Order and track materials for projects & maintenance teams
• Follow up on delivery delays or shortages
• Produce RAMS using a RAMS app
• Hire access equipment
• Book hotels / accommodation for project staff
• General office admin: filing, scanning, document control
• Manage vehicle records, MOTs & servicing
• Schedule meetings for senior staff
• Monitor work orders in FIIX & create reports
• Upload project info to Procore
• Create reports & spreadsheets
• Improve admin systems & processes
• Raise customer invoices & process supplier invoices (Xero – holiday cover)

What We’re Looking For

• Strong organisation & time management
• Excellent attention to detail
• Able to work independently
• Confident communicator
• Comfortable using Excel & Word
• Experience with FIIX / Procore / Xero (desirable)

How Success Is Measured

• Accuracy & time management
• Ability to work autonomously