Administrative Assistant

ap-centras s.r.o.; Inverurie; On-site; GBP 40,000 - 60,000; Part time

Job summary

A dedicated support service provider in Inverurie is seeking an organized Administration Assistant to join their team. This role involves high-quality administrative support, ensuring efficient office operations, with essential qualifications in business administration. You will be tasked with managing records, welcoming visitors, and maintaining an organized office. The position offers flexible working hours and a part-time contract.

Benefits

Ongoing training and development opportunities

Qualifications

• Essentially require a HNC/HND in Business Administration or equivalent.
• Must be competent in Microsoft Office applications.
• Previous administrative experience is desirable.

Responsibilities

• Provide high-quality administrative support to the Locality Manager.
• Manage hub bookings and maintain accurate records.
• Conduct weekly fire alarm tests and health safety checks.

Skills

Strong communication skills

Well-organised

Professional and approachable

Confident working independently

Excellent keyboard and IT skills

Education

HNC/HND in Business Administration or equivalent

Competent in Microsoft Office

ECDL or similar IT qualification

GCSE/National qualification in English and Maths

Job description

Overview

Job Vacancy: Administration Assistant

Location: Inverurie

Salary: £12.60 per hour

Hours: 20 hours per week (Monday to Friday, flexible working hours to be agreed at interview)

Contract Type: Part-time

About Us Real Life Options

Real Life Options is a national provider of support services for people with learning disabilities, autism, and other complex needs. We are committed to making a difference in the lives of the people we support by promoting independence, inclusion, and personal achievement.

We are currently looking for a dedicated and organised Administration Assistant to join our friendly team in Inverurie and help ensure the smooth and efficient running of our office and hub.

Role Overview

As an Administration Assistant, youll play a key role in providing high-quality administrative and secretarial support to the Locality Manager and the wider team. Your work will contribute directly to the effective delivery of our services.

Key Responsibilities

• Produce reports, letters, and documents using Microsoft Office and the OneTouch system.
• Conduct weekly fire alarm tests and complete regular health and safety checks.
• Support with document processing and audit preparation.
• Welcome and assist visitors to the hub, sensory room, and media room.
• Clean the sensory and games rooms between bookings.
• Maintain filing systems and manage document archiving.
• Handle incoming calls and messages, ensuring timely communication.
• Manage hub bookings and accurately record incoming payments.
• Assist with maintaining accurate records, complying with data protection standards.
• Keep petty cash and timesheet records up to date.
• Support rota creation and manage the annual leave calendar.
• Take meeting minutes when required.
• Ensure the office remains tidy, organised, and welcoming.
• Provide general office support and work flexibly to cover team needs.

Qualifications And Experience

• Essential: HNC/HND in Business Administration or equivalent
• Essential: Competent in Microsoft Office (Word, Excel, Outlook, OneDrive)
• Desirable: ECDL or similar IT qualification
• Desirable: GCSE/National qualification in English and Maths (AC)
• Desirable: Previous experience in an administrative or secretarial role

Key Skills And Attributes

• Strong communication skills (written and verbal)
• Professional and approachable with a customer-focused mindset
• Well-organised and able to prioritise effectively
• Able to deal with confidential and sensitive matters professionally
• Confident working both independently and as part of a team
• Motivated, flexible, and adaptable to changing needs
• Excellent keyboard and IT skills
• Committed to personal and professional development

Additional Information

• This role is subject to compliance with Health and Safety, Confidentiality, and Data Protection policies.
• Ongoing training and development opportunities will be provided.

If you’re an enthusiastic and reliable individual with a passion for organisation and making a difference, we’d love to hear from you.

Apply today to join Real Life Options in Inverurie and be part of a team that truly cares.