Administrative Assistant

Aureos; Crewe; On-site; GBP 20,000 - 30,000; Full time

Job summary

A UK-based company is seeking an admin assistant in Crewe. The ideal candidate will excel in administration, communication, and interpersonal skills. Responsibilities include sourcing electrical components, inputting orders into an ERP system, and collaborating with project teams. Successful candidates should have a valid background in administration and a willingness to develop skills in a growing technical industry. This role offers the chance to be part of a dynamic team in the energy sector.

Qualifications

• Previous experience in a similar administration role.
• Familiar with IT systems.
• Eagerness to learn new IT and technical skills.

Responsibilities

• Timely inputting of orders onto the ERP system.
• Placing orders and ensuring confirmation of receipt.
• Sourcing and procuring goods related to the Energy market.
• Collaborating with project teams and understanding requirements.
• Negotiating pricing and managing budgets.
• Maintaining accurate records of purchases and contracts.

Skills

Administration

Communication

Interpersonal skills

Tools

ERP System (COINS)

IT Systems

Job description

Aureos are seeking an admin assistant to work at our office in Crewe.

As an administrative assistant you will have very good administration, communication and interpersonal skills. This role involves sourcing and procuring of electrical components and construction materials for various projects for a business that is strongly involved in the UK DNO (Distribution Network Operator) sector.

Primary tasks and duties:

Timely Inputting of Orders onto Aureos ERP System (COINS)

• Either from requisitions generated on the COINS system or through quotations

Placing Orders on Suppliers

• Ensure that orders are sent to suppliers
• Ensure confirmation of receipt and delivery dates

Sourcing:

• Source and procure goods related to Energy market including electrical components

Collaboration with Project Teams:

• Work closely with project teams to understand project requirements and timelines.
• Provide efficient and timely procurement of materials in line with the overall business strategy.

Cost Negotiation and Budget Management:

• Negotiate pricing and terms with suppliers to achieve cost savings without compromising quality.

Compliance and Documentation:

• Maintain accurate records of purchases, contracts, and supplier information.
• Ensure that the procurement process operates in line with Group Procurement Processes and Procedures
• Work closely with Finance Department and resolve any invoice related issues to allow smooth P2P process.

PERSON SPECIFICATION

Knowledge

Essential:

• Previous experience in a similar administration roll
• Familiar with IT Systems

Skills and abilities

Essential:

• An eagerness to learn new IT and technical skills
• Very good administration, communication, and interpersonal skills
• A strong desire to develop in a technical industry that is rapidly growing and fast paced

Desirable

• Detail-oriented with excellent organisational and analytical skill

Equal opportunities

Aureos are an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.