Administrative Assistant

Avery Healthcare Group; City Of London; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare provider in the UK is seeking an Administrative Assistant to support management at Birchwood Grange Care Home. The role involves handling various administrative duties, data submission for invoicing, and maintaining training records. Ideal candidates should possess clerical experience, effective communication skills, and the ability to manage workloads efficiently. Join a team dedicated to making a positive impact on residents’ lives in a supportive and enriching atmosphere.

Qualifications

• Two years clerical experience.
• Ability to communicate effectively both verbally and in writing.
• To be able to prioritise own workload.
• Effective interpersonal skills and professional telephone manner.

Responsibilities

• Support the General Manager and Administrator in administrative tasks.
• Submit data for invoicing by Group Support Centre.
• Keep training compliance systems updated.
• Assist in management information dispatch to Central Support Office.
• Place purchase orders with approved suppliers.

Skills

Effective communication

Time management

Interpersonal skills

Job description

Package Description: At Avery Healthcare, we are all about supporting the people who care for our residents. We know how hard our teams work, and we’re here to celebrate and support you every step of the way. When you join us, you’ll be making a positive impact on residents’ lives every day – your compassion and dedication truly make a difference. We’re committed to helping you grow in a caring, supportive environment, with opportunities to learn and develop throughout your career. And as part of our close-knit team, you’ll experience a culture that values respect, compassion, and a shared commitment to exceptional care. We’re now looking for a warm, enthusiastic, and dedicated individual to join our award-winning team as an Administrative Assistant at Birchwood Grange Care Home in Harrow. If this sounds like the place for you, we’d love to hear from you!

ABOUT THE ROLE

Your focus as an Administrative Assistant will be to support the General Manager and Administrator in administrative tasks to ensure the smooth and efficient management of the Home and meet Head Office deadlines on financial procedures and all information returns.

Other responsibilities will include:

• Being responsible for the submission of data to enable invoicing to be carried out by Group Support Centre.
• To assist the administration team in keeping training compliance systems updated, maintaining training records, and supporting the home manager in coordinating training delivery online and in person.
• Assisting in the preparation, collation, and dispatch of management information to Central Support Office as requested by the General Manager.
• Placing purchase orders with approved suppliers, complying with procedures, to maintain appropriate stock levels and controls and ensure expenditure is contained within agreed budget limits.
• Managing resident’s personal allowance where requested and assist individual residents with financial arrangements.

ABOUT YOU

To be successful in your application, you will live our values of caring, supportive, honest, respectful, and accountable in all that you do.

Our ideal candidate must have:

• Two years clerical experience.
• Ability to communicate effectively both verbally and in writing.
• To be able to prioritise own workload.
• Effective interpersonal skills and professional telephone manner.

ABOUT AVERY

At Avery, we’re not just one of the UK’s largest providers of luxury elderly care homes – we’re a place where people love to work. We believe that the later years of life should be as enriching as any other, and we’re passionate about creating meaningful experiences for our residents and our team alike. With our vision of "creating meaningful lives together," we proudly offer exceptional care across our growing network of over 100 homes, building a supportive and inspiring environment where employees feel valued and empowered every day. Join us and see why Avery is the preferred choice for residents and team members alike.

Please note this role will require:

• A DBS Disclosure check, the cost of which will be met by Avery Healthcare.
• Proof of eligibility to work in the UK.

This advert may be withdrawn prior to the advertised deadline depending on the volume of applications received and business needs.