Administration Support Officer

Transskribo; Sheffield; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare provider in England is seeking an Administration Support Officer to provide comprehensive administrative and secretarial services. Responsibilities include preparing meeting agendas and minutes, acting as a point of contact for queries, negotiating meeting logistics, and managing office operations effectively. Ideal candidates will possess strong organizational, communication, and negotiation skills, and should be able to handle sensitive information with discretion. Opportunities for career development and flexible working arrangements are offered.

Benefits

27 - 33 days annual leave

Flexible working arrangements

NHS Pension Scheme

Wellbeing support

Career development opportunities

Qualifications

• Experience in secretarial and administrative roles is advantageous.
• Ability to handle confidential and sensitive material.
• Experience in a procurement or healthcare environment is preferred.

Responsibilities

• Provide comprehensive administrative support.
• Prepare agendas and minutes for meetings.
• Act as a central point of contact for queries.
• Manage office effectiveness in a support role.
• Arrange travel and accommodations for colleagues.

Skills

Organizational skills

Communication skills

Negotiation skills

Attention to detail

Job description

Overview

Reporting to the Head of Governance & Performance, the postholder will provide a comprehensive range of administrative and secretarial services, within the Governance & Performance team, supporting work across departments as part of the NOECPC and NHS Supply Chain contract.

The postholder will provide a full secretarial and administrative service, having daily liaison with a wide range of staff at all levels. The Administration Support Officer will be responsible for ensuring the effectiveness of the office environment for the team, supporting the team with the management of projects, processing information and undertaking enquiries as and when is necessary for the organisation.

The role requires a dynamic approach to supporting various functions within a procurement organisation, for example:

• Preparation of agendas and minutes, taking appropriate follow-up action as required
• Providing a central point of contact to respond/resolve queries on behalf of the governance team and wider organisational departments
• Where appropriate you will use negotiation and persuasive skills to communicate effectively e.g. arranging complex meetings, booking rooms, refreshments and venues
• Be expected to deal appropriately with highly confidential and sensitive material on a regular basis in accordance with the Trusts Information Governance Policy
• Placing orders and processing relevant financial invoices/requisitions as and when required
• Arranging travel and accommodation for colleagues as required, maintaining the recording and reporting of such details

The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.

There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers.

We also have a bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank.

Applicants should be aware that individuals requiring a visa to work in the UK, the Trust only provides sponsorship for registered healthcare practitioner roles (this does not include Healthcare Support Workers). This is an essential requirement, and the Trust is unable to offer you a role if you do not meet Trust requirements for sponsorship and Home Office requirements for a visa.

We recruit people based on their values and qualifications (where required) and believe that their lived experience is an advantage, this means that together we are as diverse as the communities we care for. Simply put, when we employ caring people who act with integrity and have the right skills, we can give those with mental health challenges, learning disabilities and neurodiversity high-quality care and support to live fulfilling lives, and make our staff feel purposeful, happy and valued.

All our information is available in accessible formats. Please contact the Recruitment team

Attached to this advert is our candidates guide to values-based recruitment and supporting guidance on how to make a successful application.

To find out more about the key responsibilities and the specific skills and experience youll need, look at the Job Description & Person Specification attachments under the Supporting Documents heading.

So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Guide to Values Based Recruitment. This document provides you with information to help you apply.

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