Administration Supervisor

GXO; Glasgow; On-site; GBP 27,000 - 32,000; Full time

Job summary

A leading logistics company is seeking an Administration Supervisor to manage warehouse administration processes. This full-time role includes overseeing order processing, coaching colleagues, and ensuring accuracy and compliance within a fast-paced logistics environment. Ideal candidates will have warehouse administration experience, strong PC skills, and excellent communication abilities. Competitive salary up to £32,000 per annum and comprehensive benefits including flexible dental plans and a company-sponsored pension scheme offered.

Benefits

25 days annual leave

Flexible dental insurance plans

Company-sponsored pension scheme

24/7 online GP service

Employee assistance programme

Access to MyBenefits platform for discounts

Qualifications

• Experience in supervising or coaching in a logistics environment.
• Confident use of Excel for data accuracy and reporting.
• Ability to work effectively with diverse teams.

Responsibilities

• Oversee warehouse and transport administration processes.
• Process orders and productivity reporting.
• Lead and coach administrative colleagues.

Skills

Warehouse administration experience

Strong PC skills

Excellent communication skills

Organisational skills and attention to detail

Problem-solving ability

Tools

Excel (formulas, reporting)

WMS platforms

Job description

Are you an experienced warehouse administrator ready to take the next step? Do you thrive in a fast‑paced logistics environment where accuracy, organisation and problem‑solving really matter? Are you confident leading others and keeping operations running smoothly behind the scenes? If you’re organised, analytical, people‑focused and ready for more responsibility, this could be the perfect next step in your logistics career.

Here at GXO Logistics, we’re looking for an Administration Supervisor to support the warehouse and transport operation on our high‑profile B&Q contract in Cambuslang. In this role, you’ll lead the administration function, ensuring that orders, stock, system activity and reporting are processed accurately, efficiently and in line with customer expectations. You’ll coach and support administrative colleagues and operational teams, acting as the go‑to person for data, systems, compliance and problem‑solving.

This is a full‑time, permanent position working on an ‘any 5 from 7’ shift pattern. Predominantly you’ll work Monday to Friday, 08:00 – 16:00. However, flexibility is essential — this is logistics after all!

Pay, benefits and more:

You’ll be paid a salary of up to £32,000 per annum. You’ll also receive 25 days annual leave (plus bank holidays), as well as the option to buy additional days so you can enjoy a positive work‑life balance. Your benefits package includes flexible dental insurance plans, a company sponsored pension scheme, a 24/7 online GP service, life assurance and a fully comprehensive employee assistance programme. You’ll also have access to our MyBenefits platform offering a variety of high street discounts, a cycle to work scheme, cashback cards, a saving scheme and much more! Including our GXO University which provides you the opportunity to learn new skills and gain qualifications at a pace that you’re comfortable with.

What you’ll do on a typical day:

• Oversee all warehouse and transport administration processes, ensuring accuracy and compliance
• Process store orders, goods‑in data, productivity reporting and stock control tasks
• Act as a system “Super User”, resolving stock and WMS issues and supporting colleagues
• Investigate late picks, stock discrepancies and supplier POD queries, providing timely resolutions
• Lead, coach and support admin and operational colleagues through 1‑2‑1s, feedback and behavioural conversations
• Maintain strong communication with suppliers, National Planning, warehouse teams and other GXO functions
• Support stock counts, audits, KPI reporting and continuous improvement initiatives across the site
• Set the standard for customer service, accuracy, system compliance and safe working practices

What you need to succeed at GXO:

• Experience in a warehouse administration role, ideally with experience supervising or coaching, within a fast‑paced logistics environment
• Strong PC skills, including confident use of Excel (formulas, reporting, data accuracy) and WMS platforms
• Excellent communication skills and the ability to work effectively with different teams
• Strong organisational skills with a high level of attention to detail
• Ability to problem‑solve, prioritise and work at pace

We engineer faster, smarter, leaner supply chains.

GXO is a leading provider of cutting‑edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team – energetic, innovative people of all experience levels and talents who make GXO a great place to work. GXO is an equal opportunity employer. We celebrate, support and thrive on diversity and are committed to creating an inclusive environment for all employees. We believe that diversity and inclusion in our business is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are an Armed Forces friendly organisation and Disability Confident Leader as part of the Disability Confident Scheme (GIS) and actively welcome applications from people with disabilities.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement here.