Administration Manager

Guardian Jobs; Exeter; On-site; GBP 32,000; Part time

Job summary

An independent charity located in Exeter is seeking an Administration Manager to join their team in a part-time role. The position focuses on HR and office management, ensuring legal compliance and providing support to management. The ideal candidate will have strong organizational skills, HR experience, and be proficient in Microsoft Office applications. This is a great opportunity to support community initiatives and work in a collaborative environment.

Benefits

Collaborative staff team

Positive working environment

Opportunity to make a local impact

Qualifications

• Proven experience in writing policy and procedure documents.
• Experience in a professional administrative management role.
• Ability to support and advise on personnel issues.
• Experience in health and safety, including risk assessments.
• High proficiency in Word, Excel, PowerPoint, and Outlook.
• Strong HR management skills.
• Experience in managing teams to achieve their potential.
• Capability of formal minute taking.

Responsibilities

• Manage relationships with external HR consultants.
• Ensure HR policies meet legal requirements.
• Oversee office and administrative services.
• Provide support to Executive Management and Board of Trustees.
• Maintain a safe and inclusive office environment.

Skills

Policy writing

Administrative management

HR management

Risk assessments

Microsoft Office Suite proficiency

Team management

Formal minute taking

Job description

Administration Manager

Are you looking for a role that will enable you to fully utilise your talents in a forward thinking and supportive independent charity?

Do you have the skills, experience and personal qualities necessary to provide superb, highly organised and professional HR, office and people management administration support?

We are looking for an Administration Manager to join the team in this part‑time working role.

Position: Administration Manager

Location: Exeter

Salary: £31,974 FTE (£19,184 for part‑time)

Hours: 21.75 hours per week (flexi time available)

Contract: Permanent

Closing Date: 12 noon Monday 23rd February

Interviews: Friday 6th March

The Role

You will manage the relationship with external HR consultants, ensuring all HR policies and procedures meet statutory and legal requirements. You will lead a small support services team, oversee office and administrative services, and provide key support to Executive Management and our Board of Trustees.

You will also ensure the office environment is safe, inclusive, and cost‑effective, creating a positive working environment for staff and stakeholders.

Why Work Here?

• Opportunity to play a central role in shaping and supporting the charity’s operations.
• Be part of a collaborative staff team, in a positive working environment with engaged Trustees and staff.
• Play a key role in helping to make a positive difference for Devon’s rural and coastal communities

About You

We are looking for a strategic thinker with hands‑on skills, able to think clearly under pressure, work to deadlines and balance competing priorities.

Experience

• Writing policy and procedure documents and reports
• Working in a professional administrative management role
• Providing support and advice to managers and staff on a range of personnel issues
• Health and safety in a workplace environment, including undertaking risk assessments
• Using Word, Excel, PowerPoint and Outlook to a high standard
• HR management and delivery
• Managing a staff team enabling people to achieve their potential
• Formal minute taking

About The Organisation

Join an independent charity that helps to enable and empower communities across Devon to tackle insecurities and inequalities that can arise from living in a rural county.

The organisation is an equal opportunities employer and strive to create a working environment where everyone can make the best use of their skills, free from discrimination or harassment. Applications are welcomed from all sections of the community.

You may have experience in areas such as Admin, Administration, Administrator, Admin Manage, Administration Manager, HR and Administration Manager, Personnel, People Officer, HR Officer, Office Manager.