Administration Manager

We Manage Jobs(WMJobs); Walsall; On-site; GBP 30,000 - 40,000; Full time

Job summary

An educational institution in Walsall is looking for an Administration Manager to oversee the smooth running of the Administration Office and Reception. Key responsibilities include managing administration staff, ensuring excellent service, and maintaining office organization. The ideal candidate should possess strong management and organizational skills with experience in a similar role.

Qualifications

• Experience in office management and administration.
• Ability to oversee and manage a team effectively.
• Strong skills in database management and documentation.

Responsibilities

• Oversee the operation of the Administration Office and Reception.
• Line manage administration staff and receptionists.
• Ensure the office area is tidy, clean, and safe.

Skills

Management skills

Organizational skills

Communication skills

Attention to detail

Time management

Education

Relevant degree or equivalent experience

Tools

Bromcom

Job description

We are seeking an Administration Manager to oversee the smooth running of our Administration Office, Student Resources and Reception, ensuring exceptional service for staff, students and visitors.

Start date: To be agreed with successful candidate.

Responsibilities:

• To line manage administration staff, receptionists and reprographics.
• To be responsible for the day-to-day smooth operation of the General Office and Reception.
• Ensure that the office area is always tidy, clean, safe and attractive.
• Organise mailings and manage databases.
• Create and maintain appropriate filing systems, both electronic and paper.
• To review and implement fully and positively the Academy’s policy on office procedure.
• Prepare and produce word processed documents in accordance with requirements and timescales.
• Deal with telephone enquiries.
• Undertake responsibilities, duties and work in relation to word processing, presentation materials, spreadsheets and databases, reception work, hospitality and photocopying.
• To be responsible for the maintenance of archiving of documents. To have oversight of ParentPay.
• To produce high quality school publications, policies documents, briefing papers, reports and presentations etc. as required (to include: staff e-portfolio and keep relevant documents up to date on the intranet via relevant personnel).
• To be responsible for the performance management reviews for all administration and reception staff.
• To comply with the Academy’s Corporate Dress Policy, as appropriate.
• To work in accordance with the Academy’s Safeguarding Policy. To provide and manage an effective Administration service to students and staff throughout the Administration Centre and Reception.
• To ensure, in relation to all the above responsibilities, that systems for monitoring and reporting are in operation.
• To be an active participant and recipient in the Academy’s appraisal system, which will include an annual review and, where necessary, redesignation of responsibilities in the interest of the Academy’s needs.
• To provide support for the administration and organisation of Public Events e.g. Celebration of Achievement Evening.
• To be responsible for Parental communications via Bromcom. To be responsible for the update of student records on Bromcom.
• To assist the Deputy responsible for Timetable.
• To coordinate all School Census Returns.
• To be responsible for the administration and organisation of all Vaccinations.
• To maintain high standards of ethics and behaviour and to uphold the Nolan Principles.
• To have responsibility for promoting and safeguarding the welfare of children and to ensure that the Academy’s Child Protection and Safeguarding Policy along with e-Safety Policies are adhered to.
• To adhere to the Code of Conduct which is provided annually. All employees are expected to work within the confines of the Data Protection Act and to take appropriate measures to ensure the security and confidentiality of data. To adhere to the Academy’s Health and Safety Policy.

School Term Time Role:

Days/Hours: 37.5 hours per week as negotiated with the Headteacher /200 days worked per year

Please visit Walsall Academy's website https://walsallacademy.com/job-opportunities/ to view and download details and Walsall Academy’s Non-Teaching Application Form. Please send completed application forms for the attention of Mrs Turnbull to [e-mail].

Walsall Academy is committed to safeguarding our students and all posts will require enhanced DBS check and standard pre-employment checks. Keeping Children Safe in Education (KCSiE), refers to the role of online searches as part of due diligence within the recruitment process. In response, all short-listed candidates will undergo an online search prior to interview. KCSiE also refers to the safeguarding responsibilities of the post as per the job description and personal specification, and whether the post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. The amendments to the ROA 1974 (Exceptions Order 1975, (amended 2013 and 2020)) provide that when applying for certain jobs and activities, certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. The MOJ’s guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications and related exceptions and further information about filtering offences can be found in the DBS filtering guide.