Administration Assistant

JT Search; Swansea; On-site; GBP 25,000 - 35,000; Full time

Job summary

A growing services business is seeking a highly organized Administrative Assistant in Swansea to provide support to senior leadership. Responsibilities include managing calendars, drafting correspondence, arranging travel, and overseeing office operations. The ideal candidate will have prior administrative experience and excellent communication skills. Join a fast-paced environment with opportunities for proactive problem-solving.

Qualifications

• Previous experience as an Administrative Assistant or similar role.
• Keen attention to detail.
• Ability to maintain confidentiality.

Responsibilities

• Manage complex calendars and schedule meetings.
• Draft and proof correspondence and reports.
• Arrange domestic and international travel.

Skills

Strong organisational abilities

Multitasking

Excellent communication

Proficiency with Google Workspace

Job description

Overview

A growing services business is seeking a highly organised and Administrative Assistant to provide direct support to senior leadership. This role combines classic administrative tasks with personal assistance, ensuring the smooth day to day running of both office and executive operations.

Responsibilities

• Executive Support: Manage complex calendars, schedule meetings, and coordinate appointments.
• Communication: Draft and proof correspondence, reports, and presentations; screen calls and emails.
• Travel & Logistics: Arrange domestic and international travel, prepare itineraries, and manage expense reports.
• Office Coordination: Oversee supplies, filing systems (digital and paper), and liaise with external vendors.
• Meeting Preparation: Compile agendas, take minutes, and track follow-up actions.
• Data & Record Management: Maintain accurate databases and confidential records.

Qualifications & Skills

• Previous experience as an Administrative Assistant/ Executive Assistant, or PA.
• Strong organisational and multitasking abilities with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace; comfortable with cloud-based tools.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Attributes

• Professional, approachable demeanor and a service-oriented mindset.
• Self-starter who can anticipate needs and solve problems proactively.
• Comfortable working in a fast-moving, entrepreneurial environment