Administration Assistant

Sodexo Ltd; Manchester; On-site; GBP 25,000; Full time

Job summary

A leading global services company is seeking an Administration Assistant to support operations at Central Manchester Hospital. You will manage administrative tasks and ensure effective communication across teams. Ideal candidates have NVQ Level 2 in Business Administration and proficiency in Microsoft Office. Join us and contribute to maintaining high standards of governance and operational performance.

Qualifications

• Previous experience managing a range of administration support functions.
• Excellent numerical and verbal skills.
• Proven experience within a similar role.

Responsibilities

• Provide comprehensive administrative support to the operational team onsite.
• Assist team members with meeting deadlines and appointment booking.
• Manage visitor coordination and handle travel bookings.

Skills

Microsoft Office applications

Excellent communication skills

Organizational skills

Attention to detail

Numerical skills

Education

NVQ Level 2 Business Administration

Tools

SharePoint

Power BI

Job description

• Administration Assistant
• 40 Hours per week
• Monday to Friday, 09:00 to 16:30
• £24,071 PA
• Central Manchester Hospital, Oxford Road, Manchester, M13 9WL

Join our team at Central Manchester Hospital as anAdministration Assistant and play a key role in supporting the smooth operationof our facilities. You will be instrumental in maintaining high standards ofgovernance, compliance, and operational performance, ensuring that all Sodexoand Trust policies are seamlessly followed. This role offers a uniqueopportunity to foster strong communication and collaboration between onsiteoperations, the Trust, and ProjectCo, helping to deliver exceptional soft servicesand uphold our commitment to excellence.

What You'll Do

• Provide comprehensive administrative support to the operational team onsite, ensuring smooth daily operations.
• Assist team members with meeting deadlines, cover duties as needed, and support various administrative tasks such as diary management, appointment booking, and follow up activities.
• Manage visitor coordination, including liaising with internal and external guests, hosting visitors, and ensuring high standards of site hospitality.
• Handle travel and hotel bookings for team members and coordinate the ordering and return of IT hardware, stationery, and other supplies.
• Maintain accurate records, databases, and documentation systems (e.g., SharePoint, Power BI), including compiling reports, presentations, and contact details.
• Ensure compliance with company policies through audits and highlight any gaps to the Line Manager; support communication tasks to cascade information internally and externally.
• Attend meetings and training, complete mandatory training requirements, and support the team in maintaining efficient administrative processes.

What You Bring

• NVQ Level 2 Business Administration or equivalent.
• Previous experience of having managed a range of administration support functions.
• Proficient with Microsoft office applications (including Outlook, Teams, Word, Excel, PowerPoint)
• Excellent numerical and verbal skills.
• Excellent communication, organisational and administration skills, including editing and a keen attention to detail.
• Have worked in an environment where confidentiality is important.
• Articulate and thorough, showing attention to detail.
• Ability to be resilient and adaptable.
• Ability to work both independently and as part of a team.
• Proactive, demonstrating initiative and anticipates needs.
• Proven experience within a similar role, working with an extremely busy team and with very high standards.
• Previous experience in multi country or multicultural teams would be an advantage.
• Constantly raises the standard and quality of work, benchmarking against best practice.
• Demonstrates discretion and ability to deal with confidential issues.

Ready to be part of something greater? Applytoday!Career progression for the caring profession.

Sodexo reserves the right to close this advertisementearly if we are in receipt of a high volume of applications.

About Sodexo

At Sodexo, our purpose is to create a better every dayfor everyone to build a better life for all. As the global leader inservices that improve the Quality of Life, we operate in 55 countries, servingover 100 million consumers each day through our unique combination of OnsiteFood and FM Services, Benefits and Rewards Services and Personal and HomeServices.

We are committed tobeingan inclusive employer. Weare a forces friendly employer. We welcome and encourage applications frompeople with a diverse variety of experiences, backgrounds, andidentities. We encourage our employees to get involved with our EmployeeNetworks such as Pride, Sodexo Parents and Carers, Sodexo Disability, Abilitynetwork, So Together, Generations and Origins.

We’re a Disability Confident Leaderemployer. We’re committed to changing attitudes towards disability, andmaking sure disabled people have the chance to fulfil theiraspirations. We run a Disability Confident interview scheme for candidateswith disabilities who meet the minimum selection criteria for the job.

Click here to read more about what we do topromote an inclusive culture.

Sodexo Disability, Ability network, So Together,Generations and Origins.