Administration Assistant

Northreach; Cardiff; On-site; GBP 40,000 - 60,000; Full time

Job summary

A dynamic recruitment agency is seeking an Administrative Assistant to support a biotechnology company in Cardiff. Responsibilities include managing calendars, performing documentation, and ensuring smooth office operations. The ideal candidate should have strong proficiency in English and prior administrative experience in a smaller business environment. This role offers the opportunity to work in a collaborative environment and engage in diverse activities, ensuring the office runs efficiently.

Benefits

Collaborative and supportive work environment

Opportunity to work with a highly skilled team

Valuable experience on cutting-edge projects

Qualifications

• Prior administrative experience, ideally in a smaller business environment.

Responsibilities

• Manage calendars, coordinate meetings, and prepare agendas and minutes.
• Maintain organised records and files for smooth document management.
• Act as the first point of contact for internal and external inquiries.
• Ensure the office is well-stocked, organised, and equipped.
• Arrange travel, accommodations, and logistics for team members.
• Assist with budget tracking, procurement, and processing invoices.
• Help organise company events, meetings, and conferences.
• Provide general administrative assistance to the team and management.
• Ensure all operations are in line with institutional policies.

Skills

Strong proficiency in English (both written and spoken)

Proficiency in Microsoft Office Suite

Strong organisational skills

Multitasking skills

Time-management skills

Detail-oriented

Reliable

Capable of working independently

Team collaboration skills

Job description

Northreach is a dynamic recruitment agency that connects businesses with top talent in the cell & gene therapy, fintech, and digital sectors. Our mission is to provide a seamless and personalised recruitment experience for clients and candidates, and to create a positive work environment that encourages equality, innovation, and professional growth.

Position:

Administrative Assistant

Location:

Cardiff

Our client is a new and dynamic biotechnology company based in Cardiff. We are supporting them in their search for an organised and proactive Administrative Assistant to support our growing team and ensure smooth day-to-day operations in our Cardiff office.

Role Overview:

As an Administrative Assistant, you will play a key role in maintaining the efficiency of our clients office, handling administrative duties, and acting as a crucial point of contact for internal and external stakeholders. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys supporting teams to achieve their goals.

Key Responsibilities:

• Administrative Support: Manage calendars, coordinate meetings, and prepare agendas and minutes.
• Documentation: Maintain organised records and files, ensuring smooth document management and retrieval.
• Communication: Act as the first point of contact for both internal and external inquiries, providing excellent customer service.
• Office Management: Ensure the office is well-stocked, organised, and equipped with necessary supplies.
• Travel & Logistics: Arrange travel, accommodations, and other logistics for team members attending events or conferences.
• Financial Support: Assist with budget tracking, procurement, and processing invoices.
• Event Coordination: Help organise company events, meetings, and conferences, including managing logistics.
• Team Support: Provide general administrative assistance to the team and management as needed.
• Compliance: Ensure all office operations are in line with institutional policies and ethical guidelines.

What Were Looking For:

• Education: Strong proficiency in English (both written and spoken).
• Experience: Prior administrative experience, ideally in a smaller business environment.
• Skills: Proficiency in Microsoft Office Suite, with strong organisational, multitasking, and time-management skills.
• Attributes: Detail-oriented, reliable, and capable of working independently and collaboratively in a team setting.

Why Join Us?

• Be part of an innovative, forward-thinking company in the biotech sector.
• Opportunity to work in a collaborative and supportive environment.
• Gain valuable experience working with a highly skilled team on cutting-edge projects.

Northreach is an equal opportunity employer and we do not discriminate against any employee or applicant for employment based on race, colour, religion, sex, national origin, disability, or age. We are committed to promoting diversity, equity, and inclusion in the workplace and hiring practices, therefore only partner with business that promote DEI. We strive to create a welcoming and inclusive environment for all employees.