Admin Officer

The Recruitment Co; Belfast; On-site; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency is looking for an Admin Officer based in Belfast City Centre. The successful candidate will assist with various premises management tasks, including IT requests, safety checks, and access management. Applicants must have 5 GCSEs including Maths and English, 12 months of admin experience, and excellent IT and communication skills. The position offers a pay rate of £13.75 per hour for 37 hours a week, starting January 26th with potential extensions.

Qualifications

• 5 GCSE’s including Maths and English, with proof of certificates.
• 12 months of administrative experience.
• Excellent IT skills, especially in Microsoft Word and Excel.
• Strong communication skills.

Responsibilities

• Assist the Premises Officer with various activities.
• Submit IT service requests through IT Assist Portal.
• Assist with fire safety checks and utility meter readings.
• Manage access requests and ensure contractor compliance.

Skills

Excellent IT skills

Excellent communication skills

Education

5 GCSE’s including Maths and English

Proof of certificates required

Tools

Microsoft Word

Microsoft Excel

Job description

Job description

We are currently recruiting an Admin Officer for our client based in Belfast City Centre, Castlecourt. The successful candidates will be required to start once the vetting paperwork and ANI completed.

Start date: 26th January

Rate of pay: £13.75PH

Duration: 3/29/2026 with possible extension

Hours of work: 37

Key Responsibilities:

The main responsibility of AO is to assist the activities of the Premises Officer in Bruce Street to include –

• Submitting IT service requests through IT Assist Portal
• Submitting ATP Requisitions through AccountNI
• Assisting with daily, weekly and monthly fire safety checks
• Recording and submitting utility meter readings in Premises Officer absence
• Submitting Work Order requests to Properties Division
• Submitting Supplies &Stores requests
• Greeting contractors on arrival at Bruce Street and ensuring contractors carry out required work
• Monitoring Work Order spread sheet to ensure timely completion of request
• Assisting with overseeing car park management
• Assisting with requests for building passes
• Assisting with the managing of Multi-Function Devices (Printers) onsite
• Assisting with collection of confidential waste
• Recording out of hours callouts by Security Company
• Assisting with requests for access to building CCTV
• Managing user access to room booking system
• Monthly Whistl invoice checks/ liaising with security staff regarding discrepancies
• Assisting with managing queries regarding temperatures within building
• Answering general enquiries on premises related issues
• Assisting with Key Performance Indicators for cleaning and security contracts
• Assisting with managing changing facility lockers within building
• Investigating queries fromEstate Management Unit or Supplies &Stores Branch
• Setting up meeting rooms for interview/meetings
• Connecting IT equipment in meeting rooms
• Completion of accident book and subsequent investigation of accidents
• Accompanying TUS/Dept H&S advisors on H&S survey of building
• Ensuring legionella preventative measure have been completed and carrying out legionella preventative measures when required
• Assisting with annual audit of Art Work on loan in building

Essential Criteria applicants must have:

• 5 GCSE’s including Maths and English (Proof of certs required)
• 12 months admin experience
• Excellent IT skills, including use of Microsoft Word and Excel.
• Excellent communication skills.

Please send your CV via the link or email