Admin Officer

Brook Street; Guildford; On-site; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency is looking for a temporary administrative assistant for a long-term position in Guildford. The role involves preparing court documents, assisting court users, and ensuring compliance with legal standards. Candidates should have excellent organizational skills, attention to detail, and experience in similar roles. This position is a full-time role, Monday to Friday, with a pay rate of £12.36 to £13.25 per hour. Apply now for this exciting opportunity to contribute to the legal system!

Qualifications

• Experience in administrative roles, preferably within a legal or court setting.
• Ability to handle sensitive information discreetly and professionally.
• Strong IT skills, particularly in document creation and data entry.

Responsibilities

• Prepare papers and files for court and meetings.
• Draft standard letters and documentation.
• Assist court users and clerks with inquiries.
• Ensure timely availability of materials for hearings.
• Verify documents and ensure compliance.

Skills

Administration skills

Organizational skills

Communication skills

Attention to detail

Teamwork

Job description

We've got a great opportunity for a long term temp role within the Guilford Courts, to join a fast-paced office, working as part of the admin team.

Overview

• Full time 37 hrs per week
• Monday - Friday
• Long term Temporary ongoing role
• Pay - £12.36 to £13.25 per Hour
• Location - Guilford
• Start date ASAP

Key responsibilities

• Administration
  • Preparing papers and files for court, tribunals, hearings and meetings.
  • Producing court/tribunal documents.
  • General photocopying and filing.
  • Creating and updating records on in-house computer system and data input.
  • Post opening and dispatch.
  • Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
  • Preparing meeting agenda, joining instructions, handouts etc.
• Drafting
  • Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions.
• Operations
  • Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date.
  • Assisting court users, supporting listing and rota management, checking files.
  • Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees etc, including the use of chip and pin.
  • Handling counter (face to face), written and telephone enquiries.
  • To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive.
  • To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects.
  • To undertake ad hoc roles within the band such as Jury Bailiff Officer, L+D Co-ordinator, H+S roles.
• Processing casework
  • Including standard documentation and information, court orders, claims, fines and fees, legal aid.
  • Resulting courts accurately, interpreting accurately the information required on a court file.
  • To work to workload targets in terms of throughput and accuracy.
• Checking and verifying
  • Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures.
  • Ensuring compliance and administration documentation meet quality standards.
  • Role holders may be required to cross check and validate work completed by.

If you are interested in this position, please apply below

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.