Admin and Finance Assistant

JobStart Scheme; Portadown; On-site; GBP 40,000 - 60,000; Part time

Job summary

A community organisation in Portadown seeks an Admin and Finance Assistant for up to 25 hours per week. The role involves managing administrative tasks, supporting financial procedures, and assisting staff and visitors. Applicants should have at least 4 GCSEs, strong organisational skills, and a willingness to learn. The role offers flexibility in hours and a supportive environment to develop skills. Salary ranges from £7.55 to £12.21 per hour depending on age.

Qualifications

• Four GCSEs or equivalent are required for this position.
• Experience with administrative tasks and record-keeping is essential.
• Willingness to develop skills through training is needed.

Responsibilities

• Manage day-to-day administrative tasks including calls and emails.
• Support the coordination of community programmes by preparing materials.
• Assist with basic bookkeeping tasks including data entry and invoice processing.
• Help maintain a clean and welcoming environment at the community base.

Skills

Organisational skills

Attention to detail

Communication skills

Customer service

Education

4 GCSEs or equivalent

Tools

Basic accounting tools

Spreadsheets

Job description

THE EMPLOYER IS: EDGARSTOWN RESIDENTS ASSOCIATIONTo provide administrative, clerical, and financial support to ensure the smooth and efficient daily operation of the Edgarstown Community Base.The Admin and Finance Assistant will play a key role in maintaining accurate records, supporting financial procedures, and assisting staff, volunteers, and visitors in accessing community services.

Responsibilities

• Manage day-to-day administrative tasks, including answering calls, responding to emails, and greeting visitors. Maintaining an organised filing systems (digital and paper), ensuring records are up-to-date and easily accessible.
• Support the coordination of community programmes by preparing materials, booking rooms, and updating schedules. Assist with reports, letters, minutes, and project documentation.
• Maintain office supplies and equipment, placing orders when required.
• Assist with basic bookkeeping tasks, including data entry, invoice processing, and receipt management. Helping to maintain accurate financial records in line with organisational procedures.
• Support the preparation of financial reports for funders, board members, and management.
• Assist with petty cash handling, expense claims, and reconciling small transactions. Ensure financial documentation is stored securely and complies with audit requirements.
• Support the daily functioning of the community base, helping maintain a clean, organised, and welcoming environment. Provide administrative assistance to staff, volunteers, and partner organisations using the centre.
• Handle sensitive information discreetly and comply with data protection requirements. Follow organisational policies and procedures, including safeguarding, privacy, and financial control procedures.
• Support monitoring and evaluation activities by maintaining accurate attendance logs and activity records.
• Assist with community communications such as newsletters, social media updates, and promotional materials (if required). Provide friendly and helpful support to residents, young people, and visitors accessing services.
• Help strengthen positive relationships with community members and partner organisations.

Skills and Qualifications

• 4 GCSE’s or equivalent.
• Strong organisational and administrative skills.
• Good attention to detail and accuracy, especially in record-keeping and finance tasks.
• Confident using computers, including email, spreadsheets, and basic accounting tools.
• Excellent communication and customer-service skills.
• Ability to prioritise tasks and manage workload effectively.
• Able to handle confidential information.
• Willingness to develop skills through training.

Further Information

The Employer is: EDGARSTOWN RESIDENTS ASSOCIATIONJobStart Opportunity - Working Hours Information- Standard Hours: up to 25 hours per week.- Flexible/Reduced Hours: May be available upon approval by a Work Coach.- Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.

Vacancy ID 1754140 Job Sector Secretarial and Administration,Accountancy and Finance Area Co Armagh Location Portadown Salary 16-17 £7.55, 18-20 £10.00, 21 plus £12.21 per hour No. vacancies 1 Contract Type Temporary Weekly hours 25 Published date 13/01/2026 Closing date 23/02/2026 Worktime To be confirmed with employer

Area: All of Northern Ireland
Closing date: 16 Jan 2026