Admin Assistant

Gap Personnel; Wrexham; On-site; GBP 27,000; Full time

Job summary

A local recruitment agency in Wrexham is seeking a full-time Admin Assistant. Responsibilities include supporting the administrator, managing customer orders, and using Sage software for procurement. Ideal candidates should be proficient in Microsoft Office, provide excellent customer service, and possess strong communication skills. Own transport is essential due to location. This role offers 21 days holiday plus time off between Christmas and New Year.

Benefits

21 days holiday

Time off between Christmas and New Year

Qualifications

• Must have own transport due to location.
• Capability to manage expectations and workload.
• High level of professionalism required.

Responsibilities

• Support the Administrator with their duties.
• Enter customer orders into the Works Order System.
• Generate internal and external purchase orders.
• Reconcile project costs for accurate invoicing.
• Provide customer and supplier support services.
• Generate reports for customer orders.
• Provision of accurate stock procurement.

Skills

Proficient in Microsoft Word

Proficient in Microsoft Excel

Excellent customer service

Excellent verbal communication

Excellent written communication

Time management

Attention to detail

Tools

Sage 200C software

Job description

Overview

Admin Assistant — £27k per annum • Monday – Friday / General Office Hours • Wrexham • Own transport essential

Our client based in the Wrexham area is currently looking to recruit an Admin Assistant on a full-time permanent basis. Reporting to the Administration Manager you will facilitate the smooth transition of customer enquiries from initial contact and receipt of purchase order through to invoicing, by ensuring effective communication between customers and internal departments to enable procurement of required materials and reconciliation of project costs in accordance with company targets.

Responsibilities

• To support the Administrator in accordance with their duties and responsibilities
• Receipt of customer orders to create hard copy and electronic copy Project folders and entering required information at all Project stages onto the company Works Order System.
• Sending of order acknowledgments to customers and handover of Project folders to Project Co-ordinator.
• Retrieval of Project Parts Lists from Project folders and inputting onto Sage Software to generate internal and external purchase orders to facilitate allocation of materials for Projects.
• Reconciliation of individual project cost analysis to enable accurate invoicing against purchase orders and raising of credit notes, to ensure accounts are balanced and any discrepancies highlighted and rectified through liaison with Project Co-ordinator.
• Provision of accurate stock procurement (including booking in goods received, bonded stock) to enable the continuation of internal materials from Stores Area into Production
• Provision of customer and supplier support services; receiving telephone calls and receiving in person, to enable the direction of enquiries to the relevant points of contact within the organisation.
• Generation of reports using Sage 200C software to ensure customer orders are effectively despatched and invoiced when required.

Person Specification

• Proficient in the use of all Microsoft packages. Word, Excel and PowerPoint.
• Excellent customer service.
• Excellent verbal and written communication skills.
• Excellent time management, organisation skills and able to work to deadlines.
• Ability to prioritise own workload and manage expectations.
• Attention to detail and accuracy.
• IT/Administrative writing skills and a high level of professionalism with customers and external sources.
• Due to location own transport will be required.

Benefits

• 21 days holiday + in-between Christmas and new year off

How to apply

To apply please call gap personnel Wrexham branch on 01978 366666 alternatively, send your CV to [e-mail]

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