Admin Assistant

St Mary’s C of E Primary School (Byfleet); West Byfleet; On-site; GBP 12,000 - 18,000; Part time

Job summary

A local primary school in West Byfleet is looking for a part-time Admin Officer to manage day-to-day school activities, including school trips and reception duties. Candidates should have at least grade C in GCSE Maths and English, along with prior office experience and proficiency in Word and Excel. The role is part-time at 18 hours per week, offering benefits like a local government pension scheme and professional development opportunities. Ideal for someone who values confidentiality and teamwork.

Benefits

Term-time + inset days

Local government pension scheme

Professional development opportunities

Qualifications

• Minimum of a grade C in GCSE Maths and English.
• Previous experience in an office/admin environment.
• Experience in using Word and Excel in the workplace.
• Good working knowledge of ICT systems.

Responsibilities

• Manage school trips and after-school clubs.
• Oversee the reception facility once a week.
• Answer calls and deal with face-to-face enquiries.

Skills

Office/administration experience

Communication skills

Problem-solving skills

Planning and organizing skills

Education

Grade C in GCSE Maths and English

Tools

Word

Excel

Job description

We are looking to recruit a Admin Officer to join our friendly team.

About St Mary’s

St Marys Primary School, is a two-form entry school with a Nursery in Byfleet, Surrey. We are a family focused Church school, who passionately believe that happy children learn best and that all children should be given the opportunity to reach their full potential, emotionally, socially and academically. Children are at the centre of every decision we make, as our values of kindness, trust and courage.

The best way to get a feel for St Mary’s School is to come and visit us. The Headteacher, Mrs Chambers, would be delighted to meet you and show you around our school. Please telephone the school office to arrange a visit.

Job overview

You’ll be responsible for day-to-day school activities including managing school trips, administering after school clubs, trips and school swimming. You will also oversee the reception facility one day per week; answering calls and dealing with face-to-face enquiries, signing in visitors and ensuring all visitors are appropriately monitored.

Job requirements

• Minimum of a grade C in GCSE Maths and English
• Previous experience of working in an office/admin environment, dealing with face to face or phone interactions
• Experience in the use of Word and Excel in the workplace
• Good working knowledge of ICT systems including word processing, spreadsheets and presentation software.
• An understanding of primary education
• Understanding of the importance of confidentiality and discretion
• Understanding of Safeguarding
• An understanding of the importance of working to deadlines, accuracy and confidentiality at all times.
• The ability to establish professional relationships quickly and work co-operatively as a member of a team
• A willingness to interact with the school community and a commitment to inclusion
• The ability to manage workload and keep to deadlines
• The ability to communicate effectively, both verbally and in writing, in a wide range of situations
• Planning & organising skills including time management and prioritisation
• Be adept at problem-solving, including being able to identify and resolve issues in a timely manner
• Be dependable, able to follow instructions and respond to management directions.
• Have a willingness to extend skills through appropriate training.
• An understanding of the importance of confidentiality and the Data Protection Act 1998

Why join us?

• Term-time + inset days
• Part Time - 18 hours per week
• A local government pension scheme
• Access to Surrey County Council My Benefits Scheme
• Good training and professional development opportunities
• A supportive, caring and committed staff team.

Closing Date: Thursday 15th January 2025

Interview date: Monday 19th January 2025

The school reserves the right to interview before the closing date should a suitable candidate/s apply. If you require any additional information, please contact the School Business Manager.

Safeguarding Statement

St Mary’s C of E Primary School is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all staff and volunteers to share this commitment. The post is subject to enhanced DBS clearance, qualification checks and references. Please see attached Privacy Notice for Job Applicants.

Please note that shortlisted candidates will be subject to online searches in line with the recommendations of KCSIE. Candidates will be given the opportunity during interview to address any issues that arise from these online searches.