Admin Assistant

Symmetry Recruitment; Bristol; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading provider in the power solutions sector is seeking a Depot Admin Assistant to offer administrative support and assist in operations at the Eastleigh Depot. The ideal candidate will possess strong organizational and communication skills, be proficient in Microsoft Office, and have a customer-focused mindset. Benefits include annual leave, pension scheme, and an employee ownership trust bonus scheme.

Benefits

23 days annual leave plus bank holidays

Company pension scheme

Private healthcare and life assurance

Internal development and career progression

Employee Ownership Trust (EOT) Bonus Scheme

Qualifications

• Ability to work effectively with colleagues across different departments.
• Attention to detail is crucial for maintaining records and follow-ups.
• A proactive and flexible approach to tasks is required.

Responsibilities

• Answer incoming calls and professionally direct enquiries.
• Prepare hire quotations and maintain accurate records.
• Provide admin support to office and yard-based staff.

Skills

Strong organisational skills

Communication skills

Good numeracy skills

Proficient in Microsoft Office

Customer-focused mindset

Tools

InspHire

Goldmine

Job description

Overview

Job Description
Location: Eastleigh Depot
Position: Depot Admin Assistant
Reports To: Assistant Depot Manager
Salary: Competitive
Type: Full-Time (37.5 hours per week), Permanent

Company Overview

A leading provider in the UK's generator hire sector, this organisation delivers reliable and sustainable power solutions across industries including construction, infrastructure, utilities, and electrical contracting. With a reputation built on excellence and customer satisfaction, the business is committed to supporting a wide range of power-critical applications.

As an Employee Ownership Trust (EOT), the company places its people at the core of its success. This unique structure promotes a collaborative and empowering workplace, giving employees a shared stake in driving the business forward.

Job Purpose

As one of the largest specialists in temporary power solutions, the company is committed to sustainable growth and exploring new markets where dependable power is essential.

To support this mission, the Eastleigh Depot is seeking a Depot Admin Assistant to provide day-to-day administrative support, assist with operational tasks, and deliver excellent customer service.

Key Responsibilities

• Answer incoming telephone calls and direct enquiries professionally.
• Use internal systems (e.g., InspHire) to create delivery and off-hire notes for hired equipment daily.
• Prepare hire quotations using company software for both new and existing clients, in coordination with the Depot Manager, Assistant Depot Manager, and Sales Manager.
• Generate job sheets for engineers and other team members as required.
• Raise purchase orders and maintain records accurately.
• Provide administrative support to both office and yard-based staff.
• Follow up with customers regarding outstanding quotes and maintain the quotation database (via systems such as InspHire and Goldmine).
• Perform general administrative duties and respond flexibly to ad-hoc requests.
• Act as a point of contact and support in the absence of the Depot or Assistant Depot Manager to ensure smooth depot operations.
• Adhere to the organisation's Health & Safety policies, including maintaining a tidy and safe work environment.
• Follow all ISO 9001:2015 quality procedures and contribute to continuous improvement initiatives.

Skills and Experience

Essential:

• Strong organisational and communication skills
• Ability to work effectively with colleagues across different departments
• Good numeracy skills and attention to detail
• Proficient in Microsoft Office and general IT use
• A proactive and flexible approach to daily tasks
• A customer-focused mindset and commercial awareness

Preferred:

• Experience with industry-related systems such as InspHire, Goldmine, Access FocalPoint, or other CRM/ERP platforms

Additional Information

• Employment is subject to satisfactory references and DBS checks due to the nature of the business.
• All applicants must have the right to work in the UK.

Benefits

• 23 days annual leave (increasing with service), plus bank holidays
• Company pension scheme
• Private healthcare and life assurance
• Strong focus on internal development and career progression
• Employee Ownership Trust (EOT) Bonus Scheme - Profit-sharing structure that rewards all employees for the business's success, reinforcing a shared commitment to growth and excellence

To Apply

Please send your CV