Accounts Payable Invoice Processing Supervisor

Vista Global Holding Limited; Glasgow; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global business aviation group is seeking an Accounts Payable Supervisor to manage and oversee the invoice processing team. Responsibilities include ensuring accuracy in invoice processing, supervising team members, and maintaining compliance with financial procedures. The ideal candidate should have proven experience in an accounts department and strong leadership skills. This role is based in Glasgow, Scotland.

Qualifications

• Proven experience in an accounts department, ideally within Accounts Payable.
• 1-2 years in a supervisory capacity required.
• Highly organised and detail-oriented.

Responsibilities

• Oversee the operations of the invoice processing team.
• Supervise and support team members.
• Manage complex supplier and internal queries.
• Review and validate vendor invoices for accuracy.
• Maintain internal controls and compliance.
• Contribute to continuous improvement initiatives.

Skills

Experience in accounts department

Understanding of invoice processing workflows

Leadership and communication skills

Organisational skills

Proficiency in Microsoft Excel

Problem-solving capabilities

Tools

SAP

Job description

Job Profile

Vista Global, the global business aviation group, integrates a unique portfolio of companies offering asset-light services to cover all aspects of business aviation, through its brands. The group's mission is to lead the change to provide customers with the most advanced flying services and the very best value, anytime, anywhere around the world.

The Accounts Payable (AP) Invoice Processing team is responsible for managing and processing all incoming invoices and payments owed by the company to its suppliers in an accurate and timely manner.

Your Responsibilities

• Oversee the day-to-day operations of the invoice processing team, ensuring accuracy, compliance, and timely delivery of all activities.
• Supervise and support team members, fostering a culture of accountability, collaboration, and continuous improvement.
• Lead performance management, including coaching, training, and development to enhance team capability.
• Manage complex supplier and internal stakeholder queries, resolving issues promptly and effectively.
• Review and validate vendor invoices for accuracy, completeness, and proper authorization.
• Ensure correct general ledger coding, cost centre allocations, and adherence to company accounting policies.
• Maintain and strengthen internal controls, ensuring compliance with financial procedures and corporate governance standards.
• Collaborate closely with the Payments & Analytics and Vendor Management teams to support the preparation of payment proposals, resolve payment-related discrepancies, and ensure accurate vendor account reconciliations.
• Oversee the completion and review of regular vendor account reconciliations, ensuring open items are cleared and discrepancies investigated.
• Monitor key performance metrics and contribute to continuous improvement, automation, and process standardisation initiatives.
• Support month-end and year-end closing processes through timely invoice processing and accurate reporting.
• Undertake additional finance-related responsibilities as assigned by management.

Required Skills, Qualifications, and Experience

• Proven experience in an accounts department, ideally within Accounts Payable, with at least 1-2 years in a supervisory capacity.
• Strong understanding of invoice processing workflows, vendor reconciliations, and AP payment cycles.
• Excellent leadership, interpersonal, and communication skills, with the ability to manage and develop a high-performing team.
• Highly organised and detail-oriented, with strong problem-solving and analytical capabilities.
• Proficiency in Microsoft Excel and financial systems (SAP preferred).
• Demonstrated ability to work effectively in a fast-paced, international, and dynamic environment.
• Commitment to process excellence, internal control, and continuous improvement.