Accounts Payable Finance Office

Morgan Hunt UK Limited; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A charity organization based in central London is seeking an Accounts Payable Finance Officer to manage the accounts payable function. The role involves processing supplier invoices, ensuring timely payments, and maintaining relationships with stakeholders. Applicants should have at least 2 years of experience in a similar role and possess strong Excel skills. This interim position requires someone available to start immediately, contributing to a supportive and trauma-informed environment focused on empowering women and children.

Qualifications

• Minimum of 2 years in a similar role.
• Ability to produce accurate reports within tight timescales.
• Knowledge of GDPR compliance.

Responsibilities

• Check and process supplier invoices in the system.
• Prepare weekly purchase ledger BACS payment runs.
• Investigate supplier queries and notify of delayed payments.

Skills

Accounts payable experience

Attention to detail

Ability to work under pressure

Advanced Excel skills

Excellent communication skills

Education

Qualified by experience

Tools

Xledger

Microsoft Word

Microsoft Excel

Job description

The Accounts Payable Finance Officer will support Finance Team members with the management of the accounts payable function at this domestic abuse charity supporting women & children based in central London. Reporting to the Finance operations Manager, this individual will be providing sick cover and be responsible for day-to-day processing of invoices through our AP ledger.

The post holder will be expected to accurately process a range of expenditure and payments including but not exclusive to supplier invoices and staff expenses using the finance system while adhering to organisation's policy and procedure. Feminism and intersectionality are key to their work and they are committed to the principles of being survivor-led, trauma-informed, empowering, diverse, anti-racist and anti-discriminatory.

Our client requires an immediately available candidate to start immediately and cover the role for an interim period.

Key Accountabilities

• Check and process supplier invoices in the system (invoice raised correctly, analysis code and project code coding, etc).
• Check partners invoices based on agreed payment schedule and terms.
• Ensure that suppliers are paid within agreed payment terms.
• Prepare weekly purchase ledger BACS payment runs, staff expenses reimbursements, other online payments and seek authorisation in line with authorisation policies.
• Development good professional relationship with various stakeholders and team members
• Review accurate recording and reconciliation of company credit card statements, prepaid and petty cash statements and review on supporting documentation.
• Deal with Accounts payable and staff expenses queries
• Prepare supplier statement reconciliations
• Investigate supplier queries and notified delayed payments with budget holders.
• Maintain comprehensive audit trail records for all transactions
• Maintain accurate supplier and staff details in the Finance system
• Ensure that Solace financial policies for expenditures are compiled with and raise issues with management
• Reconciliation of various balance sheet accounts (eg Service User grants) and creditor accounts
• Compliance to agreed standards and procedures for all finance operations
• Work in collaboration with other Finance colleagues and Solace staff
• Provide cover for team members during annual leave and sickness leave and adhoc project works as needed.

Knowledge, Experience and Skills

• Experience on accounts payable.
• Attention to details.
• An ability to work under pressure and manage/adapt to changing priorities in a fast changing economic climate.
• An ability to produce accurate reports and information within tight timescales, with occasional extra hours if needed.
• Flexibility in approach to work and where needed, highlighting conflicting demands early so that all commitments and deadlines are addressed.
• Computer literate with knowledge of using medium to enterprise level accounting systems (knowledge of Xledger is desirable).
• Word and Excel skills essential, Excel to advanced level (Pivot Table, V-LookUp, etc).
• Excellent communication and interpersonal skills, including ability to communicate with non-financial staff and internal and external stakeholders.
• Contribute and be key player to the smooth running of the Finance Team.
• Attend regular supervision and appraisal sessions with your line Manager.
• Agree and work to an annual individual work plan.
• Contribute to the development of Solace through assisting with funding opportunities.
• Willingness to attend relevant training courses as and when required.
• Maintain confidentiality in all matters relating to the organisation.
• Working knowledge of GDPR compliance and a good understanding of confidentiality and professional boundaries.

Qualifications

• Qualified by experience with a minimum of 2 years in a similar role.

Morgan Hunt is an equal opportunities employer.