Accounts Payable Clerk

John Innes Centre; Norwich; On-site; GBP 25,000 - 30,000; Full time

Job summary

A prominent research institute in Norwich is seeking an Accounts Payable Clerk to join its Finance team. The role involves processing invoices, matching them with purchase orders, and ensuring data accuracy. Candidates should have significant experience in accounts payable and excellent computer skills, especially with Microsoft Office 365. This position offers a dynamic work environment within a supportive team focused on non-scientific finance operations for various research institutions.

Qualifications

• Significant experience of processing invoices and expenses.
• Recent experience working in a finance team in an accounts payable role.
• Experience of working in a multi company environment.

Responsibilities

• Process transactions accurately and effectively.
• Enter invoices onto computer systems.
• Match invoices to purchase orders and query variances.

Skills

Excellent computer skills, including Microsoft Office 365

Knowledge of Great Plains software package

Knowledge of online expense systems

Knowledge and understanding of VAT

Education

5 GCSEs grades A-C including Maths and English

AAT Level 2 certificate in accounting

Job description

Job Description

Main Purpose of the Job

The role of the Accounts Payable Clerk is to process transactions as accurately and effectively as possible. This includes :

• Entering invoices onto computer systems
• Matching invoices to purchase orders and querying variances
• Checking invoices for accuracy, VAT treatment and payment terms
• Processing expense claims via an online system
• Obtaining valid internal authorisation for transactions
• Monitoring finance inbox queries and invoice printing
• Ensuring invoices are correctly coded in the general ledger
• Arranging payment of foreign currency invoices
• Collecting, distributing and scanning post
• Creating new standing data e.g. supplier accounts
• Updating records of standing data
• Routine accounting controls
• Extracting information from ledgers
• Processing payment runs
• Answering queries from suppliers, customers, budget holders and auditors

Key Relationships

Regular interaction across all levels in finance and purchasing. Dealing with all individuals in all institutes with regards to payment of invoices. Interaction with suppliers.

Main Activities & Responsibilities

• Entering invoices onto computer systems.
• Matching invoices to purchase orders and querying variances.
• Checking invoices for accuracy, VAT treatment and payment terms.
• Processing expense claims via an online system.
• Obtaining valid internal authorisation for transactions.
• Monitoring finance inbox queries and invoice printing.
• Ensuring invoices are correctly coded in the general ledger.
• Arranging payment of foreign currency invoices.
• Collecting, distributing and scanning post.
• 70 Database Maintenance
• Creating new standing data e.g. supplier accounts.
• Updating records of standing data.
• 15 Ledger Analyses and Reports
• Answering queries from suppliers, customers, budget holders and auditors.
• Extracting information from ledgers.
• 15As agreed with line manager, any other duties commensurate with the nature of the role.

Person Profile

Education & Qualifications

RequirementImportance5 GCSEs grades A-C including Maths and English or an equivalent t qualification EssentialAAT Level 2 certificate in accounting or an equivalent Desirable

Specialist Knowledge & Skills

RequirementImportanceExcellent computer skills, including Microsoft Office 365EssentialKnowledge of Great Plains software package DesirableKnowledge of online expense systems DesirableKnowledge and understanding of VAT Desirable

Relevant Experience

RequirementImportanceSignificant experience of processing invoices and expenses EssentialRecent experience working in a finance team in an accounts payable role EssentialExperience of working in a multi company environment EssentialPrevious experience of working for a charity Desirable

Interpersonal & Communication Skills

RequirementImportanceGood communication skills both written and verbal EssentialExcellent organisational skills to manage own workload EssentialGood interpersonal skills, with the ability to work well as part of a team EssentialAbility to work with precision and accuracyEssentialCustomer focused EssentialWillingness to help others and be flexible Essential

Additional Requirements

RequirementImportanceAttention to detailEssentialKeen to continue to learn and adapt EssentialAble to present a positive image of self and the PartnershipEssentialPromotes equality and values diversityEssentialWillingness to embrace the expected values and behaviours of all staff at the Partnership, ensuring it is a great place to workEssentialWillingness to work outside of standard working hours when requiredEssentialAbility to maintain confidentiality and security of information where appropriateEssential

Who We Are

NBI Partnership

The NBI Partnership provides non-scientific services to the John Innes Centre (JIC), Quadram Institute Bioscience (QIB), Earlham Institute (EI) and The Sainsbury Laboratory (TSL). All of these organisations carry out scientific research funded by the UK Government, European Union, Charitable and Industrial Sponsors. The Partnership employs around 140 staff to cater for the needs of approximately 1100 Research Staff, Students and Visiting Scientists who are all located in close proximity on the Norwich Research Park.

The John Innes Centre, Quadram Institute Bioscience, the Earlham Institute and The Sainsbury Laboratory are registered charities (No’s 223852, 1058499, 1136213 and 106550) and are Equal Opportunity Employers.

For more information about working at NBI Partnership, please click here.

Department

Finance

Group Details

This position is based within the NBI Partnership finance team

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