Accounts Payable Analyst in Windsor)

Marc Daniels Specialist Recruitment Ltd; Windsor; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment agency is looking for an experienced Accounts Payable Analyst in Windsor. The role involves managing the purchase to payment cycle, processing invoices, and supporting the financial governance team. Candidates should have a strong background in accounts payable and proficiency in Excel. This position offers opportunities for career growth within a dynamic environment.

Qualifications

• At least 2 years of Accounts Payable experience in a shared services environment.
• Experience with supplier and bank reconciliations.
• Ability to manage a high volume of invoices and queries.

Responsibilities

• Ensure all invoices and credit notes are processed accurately.
• Handle internal and external AP queries promptly.
• Prepare weekly payment runs and manage financial reports.

Skills

Accounts Payable experience

Microsoft Excel skills

Critical thinking skills

Organizational skills

Interpersonal skills

Attention to detail

Computer literacy

Tools

Business Central

Job description

Job title: Accounts Payable Analyst

Department: Finance

Reports to: Head of Financial Control & Governance

This client operates globally as part of dnata, one of the world's largest combined air services providers. With offices in the UK, Australia, USA and UAE, they supply premium baked goods, meals and snacks to the travel industry. We focus on partnering with world-class manufacturers customising products and packaging to suit individual customer needs while managing a complex supply chain with the highest levels of precision.

Job Purpose

The Accounts Payable Analyst will drive and deliver efficient accounts payable processing via the management of our purchase to payment cycle and supplier relationships. The Accounts Payable Analyst will report into the Head of Financial Governance & Control and will also work directly on the P2P Improvement Programme.

Key Objectives

• Ensuring all invoices and credit notes received on a daily basis are processed accurately to the next stage, either within the ERP or onto an Excel tracker (interim process until Feb 2024) on the same working day as they are received (currently 30 invoices per day).
• To keep the Head of Financial Control and Governance updated on key supplier issues.
• Key member of the P2P Improvement Programme, responsible for delivering the changes required for the implementation of document scanning.
• Completing weekly and monthly supplier statement reconciliations for key suppliers.
• Producing a weekly aged creditors report with supporting commentary for all entries aged over 30 days- the target is to have no open entries in Trade Creditors aged over 30 days.
• Promptly manage internal and external AP queries professionally both in writing and in person, ensuring where possible, queries are not escalated.
• Prepare weekly payment runs and allocate the payment journals once posted to the bank (interim process until Dec 2024).
• Allocate AP related unreconciled bank entries and ensure they are matched off to an appropriate tax compliant accounting document in the AP ledger.
• Reviewing staff expense claims against the company expenses policy, escalating issues as appropriate to the Head of Financial Governance & Control
• Supporting the Head of Financial Control and Governance during the year end audit and internal audit process.

Main Contacts for this Job

• Head of Financial Control and Governance
• Finance Assistant

Knowledge Base

• At least 2 years Accounts Payable experience either in a shared services environment or in a large established organisation, working within an ERP environment.
• At least 2 year's experience of supplier and bank reconciliations.
• Experience of working with a large volume of invoices and queries on a daily basis.
• Intermediate Microsoft Excel skills.
• Experience with Business Central beneficial but not essential.
• Experience of working in a fast-paced, pressurised environment.

Key Skills

• Proven experience of effectively processing at least 1,000 accounting docs per month including queries and payments in an environment that does not have Doc Scanning.
• Demonstrable application of critical thinking skills.
• Ability to clearly articulate a P2P related problem and propose potential solutions.
• A continuous improvement mind-set, ability to challenge whenever necessary and make recommendations for change.
• High level of attention to detail.
• Highly organised with an ability to prioritise multiple tasks and work to strict deadlines.
• Strong interpersonal skills and the ability to communicate effectively to and build rapport with internal stakeholders and external suppliers with excellent written and oral skills.
• A team player with the ability to work under own initiative.
• Computer literacy skills e.g. working knowledge of accounting packages and sound Microsoft office skills.
• Excellent written and oral English skills.