Administration Data Assistant

NHS National Services Scotland; City of Edinburgh; On-site; GBP 28,000 - 31,000; Part time

Job summary

A major health service in Scotland is looking for a part-time Administration Data Assistant to support the efficient supply of medicines via homecare providers. The role involves processing prescriptions, coordinating data entry, and maintaining patient spreadsheets. Excellent communication and IT skills are essential. The candidate must be adaptable, organized, and able to work on Friday mornings. This position promises a supportive work environment and the chance to contribute to healthcare efforts.

Qualifications

• Applicants must be adaptable and enthusiastic.
• Ability to work part of a team as well as independently.
• Must be able to work on Friday mornings.

Responsibilities

• Process homecare prescriptions and complete homecare paperwork.
• Coordinate data entry and book clinic follow-up appointments.
• Maintain patient spreadsheets and address queries.

Skills

Excellent communication skills

IT skills

Pro-active and organized

Tools

MS Excel

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

As from 1/4/26, the Agenda for Change full-time working week will be reducing from 37 to 36 hours per week. Part time hours will be reduced pro-rata. However, there will be a corresponding increase in the hourly rate so that pay will not be affected.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

NHS Lothian Pharmacy & Medicines Service

Edinburgh Cancer Centre (ECC), Western General Hospital

Administration Data Assistant – Permanent

Band 3, 0.5 WTE (18.5 hours/week)

£28,011 - £30,230 (pro-rata)

NHS Lothian covers Edinburgh City, East Lothian, Midlothian and West Lothian. We are the second largest health system in NHS Scotland and one of only four teaching Boards. We have strategic partnerships with local Universities, Local Authorities and our four Integration Joint Boards. We serve a population of 900,000, providing a range of primary, community based and acute hospital services. We also provide regional and national services across a range of clinical specialties.

The vision for the Pharmacy & Medicines service is to deliver clinically led, person-centred services to ensure patients across Lothian get the best from their medicines and pharmacy services. We are focussed on creating an environment where each person in the team can flourish, develop and make best use of their skills.

The ECC provides specialist cancer services for the South East of Scotland Cancer Network, treating oncology and haematology patients within pharmacist day‑case, OPD and in‑patient settings. It is a specialist tertiary referral centre for several rarer cancers and has a teenage and young adult unit.

Are you looking for a new challenge in 2026? The ECC Pharmacy Homecare Medicines team are seeking an administrative data assistant to support the team in the safe and efficient supply of medicines via homecare providers. Tasks involved will include processing of homecare prescriptions, completion of homecare paperwork, co‑ordination of data entry, booking follow‑up clinic appointments, maintenance of MS Excel patient spreadsheets and support answering patient and multi‑disciplinary team queries.

Applicants will be adaptable, enthusiastic, pro‑active, organised and must be able to work as part of team but also on their own initiative. Excellent communication and IT skills are essential.

Applicants MUST be able to work on a FRIDAY morning (other days are negotiable).

For further information please contact: Julie Fisher, April Milliken or Jenny Bowman, Advanced Cancer Care Pharmacists on 0131 537 3755.

*Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.*

**Please note: As this post is part‑time, the salary will be pro‑rata.**