Project Management Support - Officer

UNOPS - United Nations Office for Project Services; Paris; Sur place; EUR 45 000 - 65 000; Plein temps

Résumé du poste

A global project services organization seeks a Project Management Support Officer in Paris. The role includes managing grants, facilitating procurement, and supporting event logistics while ensuring compliance with project guidelines. Candidates should have a relevant degree and at least two years of experience in project management or administrative support, preferably within international organizations. The position is integral to ensuring efficient project delivery and involves creating reports and coordinating logistics.

Qualifications

• Minimum 2 years of relevant experience in project management, programme support, or related fields.
• Experience working with international organizations or development agencies is required.
• Knowledge of UN procurement processes is an asset.

Responsabilités

• Provide operational support to the Project Manager.
• Manage grants and procurement processes.
• Support event logistics and travel management.
• Draft project and financial reports.

Connaissances

Event Management

Grant Administration

Logistics Management

Procurement

Project Management

Travel Management

Formation

Bachelor's degree in relevant field

Master’s degree (preferred)

Description du poste

General Information

Position Title: Project Management Support - Officer
Organization: UNOPS - United Nations Office for Project Services
Location: Paris
Level: ICS 08
Contract Type: ICA - IICA - Regular Contract
Posting Start Date: 30-Jan-2026
Posting End Date: 13-Feb-2026
Duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

Job Highlight

Under the guidance and supervision of the Project Manager and in close coordination with the CCAC Administrative Officer and team leads, the Project Officer provides project management and administrative support services. This involves supporting processes across grants management, procurement, travel, and logistics to ensure efficient, client-oriented, and effective service delivery. The Project Officer promotes a client, quality, and results-oriented approach, ensuring the most cost-effective utilization of office resources.

About the Region

The UNOPS Global Portfolios Office (GPO) unites the New York Portfolios, including the Peace and Security team (PSC); the Geneva Office; and the Vienna-based Water, Environment and Climate (WEC) teams, to maximize global impact, foster efficiencies and streamline global programmes. GPO supports UNOPS\' strategic priorities and the SDGs across over 130 countries. We deliver project management, fund management, advisory services, project implementation, and HR services, working closely with major global partners. Our thematic focus includes sustainable development, climate action, health, peace & security, and humanitarian action.

About the Country/Multi-Country Office

As part of the Global Portfolios Office, UNOPS Geneva provides comprehensive solutions in secretariat hosting, operational support, and fund management. We manage global programmes, including the Water, Environment and Climate (WEC) Portfolio, offering project management, procurement, HR, and financial services. Geneva hosts the secretariats of eight global partnerships focused on health (RBM, Stop TB, ATscale), nutrition (SUN), water/sanitation (SHF), humanitarian leadership (GELI), urban development (Cities Alliance), and disaster displacement (PDD). We also provide fund management for EIF and UN Water, and operational support to Geneva-based partners like the Global Fund and UNHCR. The EU-UNOPS Lives in Dignity (LiD) Grant Facility is also based here.

Role Purpose

The incumbent provides operational and coordination support to the Project Manager to ensure the efficient and compliant implementation of project activities. The role supports grants and procurement processes, event logistics and travel management, and monitoring and reporting functions, in accordance with UNOPS policies and procedures. The incumbent contributes to effective service delivery, risk mitigation, resource optimization, and quality reporting, while supporting compliance, health and safety, and stakeholder coordination to achieve project results.

Functions / Key Results Expected

• Grants management and procurement services

  • Provide comprehensive support throughout the whole cycle of the implementation of the project activities through grant support and/or procurement.

  • Liaise and coordinate relationships with suppliers and grantees.

  • Accept goods, services or works delivered by suppliers and grantees.

  • Assume contract management duties including supplier performance evaluation.

  • Identify, and anticipate in a timely manner, potential risks and issues and propose mitigating measures for the consideration of the Project Manager.

  • Draft requirements definitions for procurement and grants processes. Raise requisitions and requests for non-purchase order payments.

  • Comply with all UNOPS organizational policies and specifically the Procurement Manual and Grants policies and requirements.

• Event Management, Logistics, and Travel Services

  • Support logistics per UNOPS/UN procedures.

  • Manage protocol, including visas, personnel registration, and host government authorizations.

  • Coordinate shipments, customs clearance, insurance, facilities, and office supplies.

  • Track and plan CCAC meetings, workshops, and events with the Secretariat.

  • Prepare, monitor, and communicate quarterly travel and meeting plans.

  • Primary contact for event suppliers and participants.

  • Compile data for financial/administrative budget planning.

  • Initiate travel-related payments and reimbursements (TEC) in the UNOPS ERP system.

  • Provide full travel assistance (bookings, transportation, hotel, visas) for UNOPS personnel and partners, following UNOPS Travel Policy.

  • Inform travelers of visa/inoculation requirements.

  • Communicate closely with travelers regarding dates, tickets, and updates.

  • Ensure timely preparation of Travel Authorizations (manual/TADA) and submission of TEC forms/payment requests.

  • Ensure travelers obtain UN Department of Safety and Security clearance, assisting with requests if needed.

  • Handle travel issues, cancellations, and refunds.

  • Coordinate with approved UNOPS travel agents.

  • Research destinations and request economical/direct routes from the Travel Agent.

  • Support cost-effective, advance booking to avoid last-minute reservations.

  • Monitor travel, mission, and event arrangement progress.

  • Ensure all travel documents are filed correctly.

• Monitoring and reporting

  • Support the Project Manager with drafting regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.

  • Maintain diaries and progress reports as required by the organization’s standard procedures.

  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively to understand how CCAC and UNOPS can best streamline their services.

  • Develop and maintain a monitoring tool for easy tracking of travel and procurement requests.

  • Assume the Health, safety, social and environmental management (HSSE) focal point role for the office, submission of regular reports (monthly, annual), regular office inspection, development of the HSSE plans, Business continuity plan, security focal point (liaison with the UN Department of Safety and Security, incidents reporting).

Skills

Event Management, Grant Administration, Logistics Management, Procurement, Project Management, Travel Management

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

• Bachelor's degree in a relevant field preferably Business Administration, Public Administration, Project Management, Economics or a related field with 2 years of relevant experience OR

• Advanced university degree (Master’s degree or equivalent) preferably in Business Administration, Public Administration, Project Management, Economics or a related field with 0 years of experience is required.

Experience Requirements

Required:

• Minimum of 2 years of relevant experience in project management, programme support, grant management, general administration, logistics, or operations’ support services or related fields.

• Experience working with international organizations or development agencies.

Desired:

• Working experience with modalities, policies and processes practiced by international agencies in relation to Official Development Assistance (ODA), financing institutions, is desirable.

• Experience in use of Enterprise systems including OneUNOPS is desirable.

• Knowledge of short-lived climate pollutants and mitigation measures is an asset.

• Experience of UN procurement processes and procedures is desirable, prior UNOPS experience in a similar role would be considered an asset.

Language Requirements

English Fluent Required

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
• For more details about the contract types, please click here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.