Assistant (FH)

Alstom; Saint-Ouen-sur-Seine; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A leading transport company in Île-de-France is looking for an Assistant in their Group Project Management Office. The role involves providing executive support to VPs and Directors, managing schedules, travel arrangements, and handling administrative tasks. Candidates should have at least 5 years of experience in a similar position, proficient MS Office skills, and excellent communication abilities. The position offers a dynamic work environment in a diverse team.

Qualifications

• 5 years as an executive administrative assistant or similar role.
• Discretion and confidentiality required.
• Excellent organisation and planning capabilities.

Responsabilités

• Maintain professional agenda for VPs & Directors and arrange meetings.
• Manage travel arrangements and expenses.
• Produce reports, presentations, and briefs.
• Organise friendly events to maintain team morale.

Connaissances

Proficient in MS Office

Fluent in English

Excellent problem-solving skills

Strong interpersonal skills

Description du poste

Req ID : 494120

At Alstom we understand transport networks and what moves people. From high-speed trains metros monorails and trams to turnkey systems services infrastructure signalling and digital mobility we offer our diverse customers the broadest portfolio in the industry. Every day more than 80 000 colleagues lead the way to greener and smarter mobility worldwide connecting cities as we reduce carbon and replace cars.

We are looking for an Assistant for our Group Project Management Office and Group Planning teams! Reporting to the VP Group PMO Hubert PEUGEOT and VP Group Planning Elena REGAL-ZEIGER you will provide an executive support to their teams working in these organizations and will deliver administrative tasks with competent dynamic and friendly behaviour. A wide-ranging and responsible role requiring strong administrative IT organizational and communication skills and a proactive can‑do attitude.

Because you are highly organized and dynamic you will also support Sohraya NDiaye (Cash Performance Program Director)!

Your main responsibilities will be :

• Time management: Maintain the VPs & Directors professional agenda, arrange meetings and appointments, and provide reminders as well as interfacing with assistants of other VPs and top management to organise common meetings and events.
• Travel management: Creation and end‑to‑end management of travels in relation with the travel booking tool / agency and management of VISA processes in CONCUR.
• Support to travel expenses claims for VPs & Directors in CONCUR.
• Take charge of suppliers creation, purchase request, purchase orders and good receipt from the teams including managing external vendor queries in ARIBA.
• Invoice management in INSPIRE: Purchase orders creation and follow‑up with suppliers and accounting department with managing expenses.
• Administrative support to the integration of new comers (IDs, devices, locations, induction).
• Handle requests and queries raised from the team members.
• Produce reports, presentations and briefs.
• Organise friendly events to keep a positive mindset in the team.

Profile :

• 5 years related to an executive administrative assistant, senior executive assistant or in another secretarial position.
• Proficiency in MS Office with expertise in Word, PowerPoint and Excel.
• Fluent in English.
• Discretion and confidentiality.
• Full comprehension of office management systems and procedures.
• Excellent problem‑solving, critical thinking and communication skills.
• Proactive and efficient responses to pressing issues and challenges.
• Excellent organisation & planning capabilities.
• Strong interpersonal skills.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family you’ll be proud. If you’re up for the challenge we’d love to hear from you!

Important to note

As a global business we are an equal‑opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Key Skills

Engineering Support, MAC, Hydraulic, General Services, Ado, Health Education

Employment Type : Full Time

Experience : years

Vacancy : 1