Administrativo jobs in United States

Are you intelligent, with high levels of initiative? Can you work with a sense of ambiguity and a need to think outside the box? Want to grow your career while helping to grow a small, ambitious company in the south of Spain? Then read on...

Job Title: Executive Assistant

Employment Type: Full-Time

Salary: 20K per annum (gross)

About Us

At Private Client Consultancy, we are a rapidly growing financial consultancy dedicated to helping UK expatriates in Spain achieve their financial goals. With a commitment to honesty, integrity, and excellence, we take pride in delivering bespoke financial solutions.

We are looking for a highly organised, proactive, and detail-oriented Executive Assistant to provide critical support to our CEO, Lawyer, and HR Business Manager. This role is ideal for someone who thrives in a fast-paced, dynamic environment and enjoys varied responsibilities.

Key Responsibilities:

1. Research & Content Creation:
2. Conduct in-depth research for articles, blogs, and presentations.
3. Assist in drafting and editing content for executive communications and reports.
4. Event & Meeting Coordination:
5. Plan and organise key meetings, events, and seminars.
6. Coordinate with internal teams and external vendors to ensure smooth execution.
7. Compliance & Documentation Support:
8. Assist in maintaining and updating internal systems and regulatory documents.
9. Ensure Terms of Business and other critical files are properly stored and managed.
10. Administrative & Scheduling Support:
11. Manage the CEO’s calendar, appointments, and travel arrangements.
12. Handle correspondence, emails, and follow-ups on behalf of executives.
13. General Business Support:
14. Assist with various projects and ad hoc tasks as required.
15. Identify ways to streamline workloads and improve operational efficiency.

What We’re Looking For:

1. Fluent in English & Spanish (written & spoken), other languages a bonus.
2. Proven experience as an Executive Assistant, PA, or similar role.
3. Exceptional organisational & time management skills.
4. Strong written, verbal, and research abilities.
5. Tech-savvy – proficient in MS Office (Word, Excel, PowerPoint) & digital tools.
6. Discreet, professional, and adaptable with a problem-solving mindset.

Why Join Us?

1. Professional Growth – Work closely with key executives and gain hands-on experience in diverse aspects of the business.
2. Make an Impact – Contribute to meaningful projects that help shape the company’s future.

How to Apply:

If you’re an organised, detail-oriented, and proactive individual who excels in supporting senior leaders, we’d love to hear from you!