Executive Assistant Coordinator

At Moeve, we’re fueled by our Positive Motion strategy, aiming to transform from a traditional downstream oil company into an integrated energy company, with a goal of generating 50% of revenues from sustainable sources by 2030. Trading plays a key role in this transition, optimizing value from both legacy hydrocarbons and emerging energy trends. By working closely with our physical operating businesses, our Trading division seeks to unlock incremental value and accelerate our strategic goals.

Job Overview

We are seeking a dynamic Executive Assistant Coordinator to lead and inspire a team of Executive Assistants, while providing strategic support to our Executive Vice President (EVP). This is a unique opportunity for a proactive, highly organized, and results-driven professional ready to make a significant impact in a fast-paced, high-profile environment, between senior leadership and their teams.

The Executive Assistant Coordinator will not only manage critical executive support functions but also drive best practices across the Executive Assistant team, ensuring alignment with business priorities and operational excellence.

Key Responsibilities

Leadership & Coordination of the Executive Assistant Team

• As the main point of contact, oversee and coordinate the Executive Assistant team, ensuring efficiency, administrative excellence, and high performance in supporting the leadership team.
• Implement best practices for administrative workflows, optimizing scheduling, communication, and operational effectiveness.

Executive Support to the EVP

• Provide dedicated confidential support to the EVP, managing calendars, meetings, and high-priority projects.
• Serve as a key liaison between the EVP and internal/external stakeholders, ensuring timely communication and follow-ups.

Administrative & Logistical Management

• Oversee executive schedules, coordinate complex calendars, and manage high-level meetings and events.
• Ensure meeting preparation, including agenda setting, document compilation, and follow-ups.
• Support senior leaders in coordinating domestic and international travel, ensuring smooth logistics.

Operational & Business Support

• Drive efficiency in administrative operations, maintain organized records and reporting systems, ensuring seamless workflow within the office.
• Support special projects, tracking deliverables and aligning initiatives with business goals.

What We’re Looking For

• Executive support experience: 5+ years.
• Leadership Skills: Strong ability to coordinate, mentor, and manage a high-performing team.
• Problem-Solving Mindset: Strategic, proactive approach to anticipating challenges and streamlining operations.
• Tech Savvy: Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and collaboration tools (Teams).
• Languages: Fluent in English (C1) and Spanish. Additional languages are a plus.
• Confidentiality & Professionalism: Experience handling sensitive and confidential information at a senior level.

Why Join Moeve Trading?

Be part of an exciting energy transformation journey, with opportunities for career growth in a company committed to innovation, sustainability, and excellence.

If you are a highly motivated, organized leader passionate about operational excellence, we want to hear from you! Apply today and join us in shaping the future of energy.

Executive Assistant • Madrid, Community of Madrid, Spain