Head of Business Operations

Hexagon Geosystems; Madrid; Híbrido; EUR 40.000 - 60.000; Jornada completa

Descripción de la vacante

A leading technology firm is seeking a Regional Operations and Administration Coordinator to ensure smooth and efficient operations in Madrid. Responsibilities include administrative and financial coordination, office management, and human resources support. The ideal candidate will have administration experience, language proficiency, and excellent time management skills. This hybrid role offers a dynamic work environment, connecting local teams with corporate departments.

Formación

• Proven experience in Administration, Office Management, or Operations Support roles.
• Preferably in the technology or construction sector.
• Proficiency in local languages and English fluency.

Responsabilidades

• Coordinate local banking procedures and office lease agreements.
• Ensure compliance with accounting processes.
• Manage office maintenance and supply inventory.
• Support HR and culture management for the region.
• Collaborate with marketing for branding activities.

Conocimientos

Administration experience

Office Management

Operations Support

Time management

Fluency in English

Proficiency in local language

Intermediate/advanced French

Descripción del empleo

Regional Operations and Administration Coordinator – Eastern Europe

The central operational and administrative support figure for the region. They will be responsible for ensuring the smooth, efficient, and compliant running of regional operations, acting as the primary point of contact between the local team and corporate departments (HR, IT, Accounting, Marketing).

Responsibilities

• Regional Administration and Accounting/Legal/Financial Processes – coordinating local banking procedures, managing office lease agreements and other services, handling local operating permits and business licenses.
• Financial Coordination – act as the primary liaison with the corporate Accounting team to ensure accurate expense documentation and overall compliance with accounting processes.
• Office and General Services Management – oversee general maintenance, supply inventory, and the orderliness of the regional office; maintain inventory of IT equipment, monitor internet connection and basic network infrastructure, coordinate technical support and hardware/software needs with corporate IT team.
• Human Resources and Culture Management – ensure that all employees in the region have the necessary resources, equipment, and support for their job performance; coordinate permissions and access for teams to conduct surveys and work at construction sites or client offices.
• Local Marketing and Branding – collaborate with the corporate Marketing department to ensure that the brand’s presence, materials, and activities in the region align with global guidelines; coordinate logistics and administrative support for marketing events, trade shows, and local branding activities as required by the corporate strategy.

Qualifications

• Proven experience in Administration, Office Management, or Operations Support roles, preferably in the technology or construction sector.
• Proficiency in the relevant local language and fluency in English.
• Intermediate/advanced level of French.
• Time management skills.
• The modality is hybrid in the offices of Hexagon's Geosystems division Multivista.

All qualified applicants are encouraged to apply.

Location

Head of Business Operations • Madrid, ES