German Speaking Middle Office Administrator

Blu Selection; Barcelona; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A Shared Services Centre in Barcelona is seeking a Middle Office Specialist to support contractors and freelancers across Europe. This role includes managing contracts, handling invoicing, and providing excellent customer service. The ideal candidate will be fluent in German and English, possess strong attention to detail, and thrive in a dynamic, multicultural environment.

Servicios

Competitive salary

Meal vouchers

Pension plan

Life insurance

Well-being activities

Career development opportunities

Formación

• 1–3 years of experience in customer service, HR, or back office operations.
• Strong attention to detail and a solution-oriented mindset.
• Ability to handle pressured situations and adapt to changing priorities.

Responsabilidades

• Support the full contract lifecycle for contractors and freelancers.
• Prepare and manage contracts, ensuring accurate documentation.
• Handle client invoicing and reconcile receivables.

Conocimientos

Fluency in German

Fluency in English

Proficiency in Excel

Customer service experience

Attention to detail

Communication skills

Problem-solving skills

Herramientas

Salesforce

Oracle

ERP tools

Descripción del empleo

We are looking for a Middle Office Specialist to join our Shared Services Centre in Barcelona, where you will play a key role in supporting contractors and freelancers across Europe.

Your responsibilities and impact in this role will be:

• Support the full contract lifecycle for contractors and freelancers, with a focus on Interim Management.

• Prepare, review, and manage contracts, ensuring all documentation, work permits, and certifications are accurate.

• Create and maintain candidate and client master data in ERP and other systems to ensure timesheets, invoicing, and reconciliation are accurate.

• Support onboarding of contractors, guiding them through portals, pay slips, and invoicing procedures.

• Handle client invoicing, including uploading invoices to portals, reconciling receivables, and managing self-billing processes.

• Identify and resolve invoice discrepancies in collaboration with finance and collections teams.

• Provide accurate and timely responses to candidate, client, and consultant queries.

• Generate reports for business needs, including contracts, invoices, and reconciliation data.

• Collaborate closely with recruitment consultants, payroll, finance, and legal teams to ensure smooth operations.

• Perform additional administrative or middle-office ad hoc tasks to support the team.

Skills, qualifications, and interests you need to succeed in this role:

• Fluency in German and English is essential; additional EU languages, especially Spanish, are a plus.

• 1–3 years of experience (or more) in customer service, HR, back office, billing, or shared service center operations.

• Proficiency in Excel and comfortable using systems such as Salesforce, Oracle, or other ERP tools.

• Strong attention to detail, accuracy, and a solution-oriented mindset.

• Excellent communication, organizational, and problem-solving skills.

• Ability to work under pressure, manage deadlines, and adapt to changing priorities.

• Team player with the ability to work independently and take initiative.

What’s in it for you?

• Competitive salary

• Benefits including meal vouchers, pension plan, life insurance, and well-being activities.

• Career development opportunities within an international Shared Services Centre.

• Dynamic, multicultural environment with over 40 nationalities represented.

• The chance to contribute to optimizing processes and providing exceptional support to high-level professionals.

Start date: ASAP