Admin Assistant Office Manager

Apple; Barcelona; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading technology company in Barcelona is seeking an experienced Executive Assistant to support their Engineering team and manage calendars for Directors. The ideal candidate has 5 years of relevant experience, strong communication skills, and the ability to handle multiple responsibilities in a dynamic environment. This full-time position demands a high level of integrity and discretion.

Formación

• 5 years of experience in administrative or executive assistant roles within fast-paced environments.
• High level of integrity and discretion in handling confidential information.
• Ability to stay calm organized and solution-oriented under pressure.

Responsabilidades

• Support the Engineering team in Barcelona and their Director.
• Serve as the primary point of contact for Facilities and other corporate departments.
• Manage calendars, scheduling key meetings, and events.

Conocimientos

Experience in administrative or executive assistant roles

Strong written and verbal communication skills

Ability to work independently

Experience in heavy calendar management

Proactive and resourceful

Herramientas

Keynote

Excel

Word

Descripción del empleo

This role will focus on supporting our Engineering team in Barcelona and their Director while also collaborating closely with a broader team of Administrative Assistants to contribute to larger initiatives across Services. You will serve as the primary point of contact for Facilities Real Estate Global Security and other Apple corporate departments reporting to the Apple Services Engineering Admin Team Manager.

• 5 years of experience in administrative or executive assistant roles within fast-paced and dynamic environments.
• High level of integrity and discretion in handling confidential information and integrity in dealing with people at all levels is imperative.
• Ability to work independently handle frequently changing needs and delegate when required.
• Successful in a team environment and build effective working relationships inside and outside the group is crucial.
• Experience in heavy calendar management while scheduling key meetings and events while prioritizing a Directors calendar including managing room reservations and catering at the site.
• Experience using a Mac as well as with Keynote Numbers Pages Excel Word and other productivity tools.
• Familiarity with shipping / receiving processes and local compliance requirements.
• Strong written and verbal communication skills.
• Ability to stay calm organized and solution-oriented under pressure.
• Experience with document and database management systems.
• Effective multitasker able to juggle multiple responsibilities efficiently.
• Proactive and resourceful with the ability to anticipate needs and act accordingly.
• Brings a positive attitude and a collaborative spirit to the workplace adaptable and flexible in dynamic environments.

Required Experience

IC

Key Skills

Aviation Safety,Design Engineering,Drilling Engineering,Facilities Management,Account Development,Apache Commons

Employment Type

Full Time

Experience

years

Vacancy

1