Operations & Office Manager part-time (20hweek)

AVAYL GmbH; Berlin; Hybrid; EUR 45.000 - 55.000; Vollzeit

Zusammenfassung

A fast-growing VC-backed startup in Berlin is seeking an Office & Operations Manager to ensure smooth daily operations and support the team. You will optimize processes, manage schedules, and coordinate with authorities. Ideal candidates possess strong organizational skills, are proficient in Microsoft Office, and speak German at C2 level. This role offers flexible working hours, direct collaboration with leadership, and opportunities for personal impact in a friendly international team.

Leistungen

Flexible working hours

Remote work options

Competitive compensation

Supportive company culture

Qualifikationen

• Enthusiasm for a variety of tasks and willingness to take on new challenges.
• Attention to detail.
• Passion for optimizing processes.

Aufgaben

• Develop and optimize processes to enhance efficiency.
• Maintain organized work environment and support the team.
• Plan and manage business trips and meetings.
• Handle receipts and invoices collaboratively with finance.
• Coordinate administrative efforts with external partners.
• Streamline operations through project ownership.

Kenntnisse

Structured independent working style

Proficiency in Microsoft Office

Strong organizational skills

German (C2 level)

English proficiency

Jobbeschreibung

About Us

AVAYL is a fast-growing VC-backed startup revolutionizing Medical Information processes in the life sciences industry with AI-powered solutions. Our international team is passionate about shaping an innovative future fostering an open and friendly company culture with plenty of room for individual impact.

Your Role

As Office & Operations Manager you will play a key role in our growing company. You will ensure smooth day‑to‑day operations and support both our team and leadership with administrative and organizational tasks. You will take responsibility to optimize existing processes and establish new structures to drive our continued growth efficiently.

Key Responsibilities

• Develop & optimize processes: create and implement new processes to enhance efficiency.
• Office & team management: maintain an organized work environment and support the team with administrative and operational tasks.
• Travel & schedule coordination: plan and manage business trips and internal meetings.
• Financial processes & bookkeeping support: handle receipts and invoices and collaborate with our finance team (accounting experience is a plus).
• Communication with authorities & external service providers: administrative coordination with public offices and external partners.
• Independent operational support: take ownership of projects that help streamline operations such as updating the website, improving internal workflows or administrative coordination.

Qualifications

• Structured independent and solution‑oriented working style.
• Enthusiasm for a variety of tasks and willingness to take on new challenges.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Teams & SharePoint).
• Strong organizational skills with attention to detail and a passion for optimizing processes.
• Open‑minded and excited to work in a fast‑growing international team.
• German proficiency at C2 level and solid English skills (for international team communication).

What We Offer

• Key role in a rapidly growing company with direct collaboration with leadership.
• Freedom to shape and take ownership in a dynamic startup environment.
• Flexible working hours & remote work options.
• Friendly & international team with an open and appreciative company culture.
• Competitive compensation.

Sounds exciting? We look forward to meeting you!

Employment Type: Employee

Experience: years

Vacancy: 1