Operations & Office Manager - part-time (20h / week)

AVAYL GmbH; Berlin; Hybrid; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A fast-growing VC-backed startup in Berlin seeks an Office & Operations Manager to ensure smooth daily operations. In this key role, you will optimize processes, manage office tasks, coordinate travel, and communicate with authorities. The ideal candidate enjoys taking on challenges, is proficient in Microsoft Office, and has excellent organizational skills. Join a friendly and international team that fosters a supportive work environment with flexible hours and opportunities for significant impact.

Leistungen

Flexible working hours

Remote work options

Competitive compensation

Dynamic startup environment

Direct collaboration with leadership

Qualifikationen

• Proficiency in Microsoft Office applications such as Word, PowerPoint, Excel, Teams, and SharePoint.
• Ability to work independently and take ownership of tasks.
• Experience with financial processes and bookkeeping is a plus.

Aufgaben

• Develop and implement processes to enhance operational efficiency.
• Manage and organize the work environment and support the team with administrative tasks.
• Plan and coordinate business trips and internal meetings.
• Communicate with authorities and external service providers for administrative tasks.
• Take ownership of projects that streamline operations.

Kenntnisse

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Solution-oriented working style

Strong communication skills

Jobbeschreibung

About Us

AVAYL is a fast-growing, VC-backed startup revolutionizing Medical Information processes in the life sciences industry with AI-powered solutions. Our international team is passionate about shaping an innovative future, fostering an open and friendly company culture with plenty of room for individual impact.

Your Role

As Office & Operations Manager, you will play a key role in our growing company. You will ensure smooth day-to-day operations and support both our team and leadership with administrative and organizational tasks. You will take responsibility, optimize existing processes, and establish new structures to drive our continued growth efficiently.

Key Responsibilities

• Develop & optimize processes – Create and implement new processes to enhance efficiency.
• Office & team management – Maintain an organized work environment and support the team with administrative and operational tasks.
• Travel & schedule coordination – Plan and manage business trips and internal meetings.
• Financial processes & bookkeeping support – Handle receipts and invoices and collaborate with our finance team (accounting experience is a plus).
• Communication with authorities & external service providers – Administrative coordination with public offices and external partners.
• Independent operational support – Take ownership of projects that help streamline operations, such as updating the website, improving internal workflows, or administrative coordination.

Qualifications

• Structured, independent, and solution-oriented working style
• Enthusiasm for a variety of tasks and willingness to take on new challenges
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Teams & SharePoint)
• Strong organizational skills with attention to detail and a passion for optimizing processes
• Open-minded and excited to work in a fast-growing, international team
• German proficiency at C2 level and solid English skills (for international team communication)

Benefits

• Key role in a rapidly growing company with direct collaboration with leadership
• Freedom to shape and take ownership in a dynamic startup environment
• Flexible working hours & remote work options
• Friendly & international team with an open and appreciative company culture
• Competitive compensation

Sounds exciting? We look forward to meeting you! 🚀

AVAYL is a VC-backed start-up based in Berlin with a mission to revolutionize Medical Information worklfows with AI