Office & Team Assistant (all genders)

Rewire; Heidelberg; Hybrid; EUR 20.000 - 40.000; Teilzeit

Zusammenfassung

A dynamic tech-driven company in Heidelberg is seeking an Office & Team Assistant to support daily operations. You will organize meetings, oversee supplies, manage travel, and ensure a welcoming office environment. The ideal candidate has experience in office administration and is fluent in both English and German. The role allows for flexibility, with around 16 hours of work per week. If you're proactive and detail-oriented, this could be the right opportunity for you.

Qualifikationen

• A strong foundation in office administration, business, or a related field.
• Practical experience in office administration or customer support.
• Fluency in both English and German (written and spoken).

Aufgaben

• Organize and coordinate meetings and appointments.
• Oversee office supplies and facility needs.
• Manage travel bookings and process expense reports.

Kenntnisse

Organizational skills

Attention to detail

Communication skills

Service-oriented mindset

Ausbildung

Completed commercial education or relevant studies

Tools

MS Office

Jobbeschreibung

Make impact. Be human. Stay curious.

Who we are

AI is transforming the world – and we’re just getting started. With data growing exponentially, the need for smart, impact‑driven minds has never been greater. At Rewire, we don’t just follow trends in Data & AI – we shape them.

We're on a mission to grow Rewire's business by leaps and bounds, and we're looking for an Office & Team Assistant to help us reach our goals. You’ll play a vital role in keeping our operations running smoothly and supporting our team to work efficiently and enjoyably, whether you’re a student gaining hands‑on experience or a part‑time professional seeking a meaningful role in a modern, tech‑driven environment.

You’ll be at the heart of our daily business: supporting our team, enabling seamless processes, and ensuring a professional, warm, and efficient office environment. Your contribution will directly enhance the productivity and culture of Rewire.

Join a dynamic team of data and AI talents who tackle meaningful challenges, build smart solutions, and have fun along the way. Wanna join the ride?

Where you’ll make a difference

• Organize and coordinate meetings, conferences, and appointments with clients, partners, and internal teams, while preparing rooms

• Oversee office supplies, hardware and facility needs to ensure a fully equipped and smooth‑running office

• Manage travel bookings, compile invoices, handle cost centers, and process expense reports for partners

• Handle daily administrative tasks including filing, mail and shipping, report preparation, and general office operations

• Plan and coordinate internal team events for the Rewire DACH team, and assist with preparation and execution of external events like Rewire Live

• Facilitate the onboarding process for new employees, ensuring a structured and welcoming start

What makes us the right choice for you

• Be part of groundbreaking change as we scale a business in a fast‑evolving industry with a dedicated international growth strategy, a team of experts, and the support of an experienced investor

• Step into a role where your organizational talent, service mindset, and eye for detail truly matter

• Make a visible impact behind the scenes – your work ensures our team thrives, projects run smoothly, and every day is more productive and enjoyable

• Deepen your skills in communication, coordination, and business operations in a future‑oriented environment

• Join a vibrant, multidisciplinary team that’s ambitious, collaborative, and just the right amount of nerdy – where learning and laughter go hand in hand

• Thrive in a culture that values autonomy, curiosity, and bold thinking – where your voice matters, ideas turn into action, and your impact is genuinely recognized and rewarded

What makes you shine

You’re a proactive, reliable, and organized team player who enjoys keeping things running smoothly and supporting others. You’ll thrive with us if you bring:

• A strong foundation in office administration, business, or a related field –through a completed commercial education (kfm. Ausbildung), relevant professional experience, or current studies (e.g., Business Administration, Management, or Economics) – suitable for working students and part‑time professionals

• Practical experience in office administration, coordination, or customer support – demonstrating your ability to organize tasks, manage processes, and confidently use MS Office and other relevant tools

• Excellent organizational skills and attention to detail – you excel at keeping multiple tasks on track and maintaining high standards

• A hands‑on, service‑oriented mindset – you take ownership of your tasks, embrace challenges, and ensure smooth operations that create real value for the team

• Strong communication skills and a collaborative spirit – you enjoy working with colleagues, supporting others, and fostering a positive, inclusive work environment

• Fluency in both English and German (written and spoken)

Where and how you’ll work

While your main workspace is our office in Heidelberg, occasional work from home is possible in alignment with your team. The role is designed for around 16 hours per week, ideally spread across four days, ensuring continuity, collaboration, and flexibility.

Most tasks can be carried out in German, while some communication and collaboration require English, reflecting our bilingual working environment.

In their own words

Working at Rewire is pretty diverse and rewarding. I get to understand a lot about different parts of the company, work closely with colleagues in all departments, and constantly learn more and gain experience. The fast‑paced environment, combined with meaningful responsibilities and constant learning opportunities, makes the work both rewarding and genuinely enjoyable. At least, we have an open atmosphere with our colleagues. We motivate and inspire each other, and it's a great pleasure. – Suna Strittmatter, Executive Office Manager at Rewire

Sound like your kind of team?

Perfect! If you’re up for an exciting new challenge, we’d love to hear from you.

Apply now! And let’s see where this journey takes us.

Questions? Feel free to ask them via [e-mail] – we’re happy to chat.

Who you are matters to us!

We welcome all applicants – regardless of gender, background, or LGBT+ identity – because diversity and inclusion are core values for us. We are convinced that a diverse and inclusive workplace fosters creativity, innovation, and success.