Office Manager / Facilities Specialist - Full time (m/w/d)

Aptean; Ettlingen; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

A global tech company in Ettlingen is seeking an Office Manager / Facilities Specialist to oversee daily operations across multiple DACH offices. The ideal candidate will have at least 3 years of experience in similar roles, with strong skills in fleet management, excellent organizational abilities, and fluency in both German and English. You will be responsible for managing operational support for the office, handling administrative tasks, and ensuring smooth operations in a collaborative work environment.

Qualifikationen

• Minimum of 3 years of experience in similar roles.
• Experience in fleet management preferred.
• Strong organizational skills and independent work.

Aufgaben

• Support multiple DACH offices operationally.
• Manage company vehicle leasing and fleet operations.
• Handle daily mail and manage office supplies.
• Perform facility management tasks and liaise with suppliers.

Kenntnisse

German (fluency)

English (fluency)

Microsoft Office (PC skills)

Organizational abilities

Team player

Jobbeschreibung

Overview

Are you ready for what’s next, now?

We are looking for a dedicated Office Manager / Facilities Specialist (m/w/d) to join our team in Ettlingen.

This role requires on-site presence five days per week and offers the opportunity to become an integral part of a collaborative and supportive team. In this position, you will manage fleet and you will ensure smooth day-to-day operations of multiple DACH offices.

If you enjoy working in an international, dynamic environment and value teamwork, we look forward to hearing from you.

About the Role

• Support multiple DACH offices operationally.
• Fleet management: managing company vehicle leasing (exchanges, managing vehicles on a parking lot, operational support).
• Review and code car-related & operational invoices.
• Handle and scan daily mail and distribute accordingly.
• Manage all incoming calls and forward them to the appropriate departments.
• Order office supplies & manage inventory.
• Perform administrative tasks including documentation & database updates
• Support office maintenance: facility management (liaising with landlords and cafeteria staff, suppliers for lighting, cleaning company, garden maintenance, parking, window blinds, window cleaning, security, coffee machines, waste disposal, etc.).
• Assist with shipping of parcels.
• Organize internal and external lunches and dinners.
• Coordinate the team for operational emergency services.

About You

• You have least 3 years of experience in similar roles; if you have some fleet management experience, that would be perfect.
• You have excellent German and English language skills.
• You have excellent PC skills (MS Office).
• You work independently and possess strong organizational abilities.
• You are a team player with a sense of responsibility.

“At Aptean, our global and diverse employee base is our greatest asset. It is through embracing and understanding our differences that we are able to harness our individual power to maximize the success of our customers, our employees and our company.” –TVN Reddy

Be ready for what’s next, now.