Facilities Coordinator

JLL; Hamburg; Vor Ort; EUR 30.000 - 45.000; Vollzeit

Zusammenfassung

A global real estate services firm is seeking a Facilities Coordinator in Hamburg. This role involves assisting the Facilities Manager with operational activities, vendor oversight, and administrative support. Ideal candidates have experience in facilities or property management, strong communication skills, and proficiency in Microsoft Office. The position requires knowledge of both English and German, and it offers a collaborative work culture with career development opportunities. Join us to shape a better future in facilities management.

Leistungen

Total Rewards program

Qualifikationen

• Experience in a coordinator role in facilities or property management.
• Ability to manage multiple projects effectively.
• Knowledge of English and German is essential.

Aufgaben

• Provide support and coordinate a small team of operatives.
• Assist in financial processes and management of contractors.
• Conduct site inspections and monitor safety procedures.

Kenntnisse

Team collaboration

Communication skills

Multitasking

Problem-solving

Tools

Word

Excel

Outlook

Jobbeschreibung

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About the role

The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team and be able to manage large building operations.

Key Responsibilities

• Provide support for, monitor the performance and coordinate a small team of multi-skilled operatives
• Develop a close working relationship with key Client stakeholders / partners, landlord, managing agents and all of the facilities vendors
• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
• Assist in the procurement of vendors and services as required
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Ensure prompt and accurate management of purchase orders in the internal financial management platform
• Assist with the monthly accrual reports and help monitor the finance trackers
• Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures
• Assist in the implementation of the property risk management program and industry best practice operations
• Maintain premises in neat and good working condition at all times
• Maintain duplicate office keys in good order
• Support the implementation and monitoring of disaster recovering and business continuity plans
• Follow established escalation procedures and incident reporting procedures
• Provide support for regular management reports and projects as required
• Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets

Working Life

• On a daily basis you will be Point of contacts for all services on site in Hamburg
• The main business language spoken in our offices is English and German. Knowledge of English and German is essential.
• The role will be structured on a shift basis over a 5-day week
• On occasion you may be required to work weekends or bank holidays, this will be arranged in advance and in accordance with the rota

About You

• You are keen to develop within the workplace, spending time supporting a multidisciplinary team gaining knowledge and expertise
• You have experience in a coordinator role working within facilities, property management, hospitality or related fields
• You work collaboratively as part of a team to solve problems with professionalism and service focused approach
• You are adept at multitasking and are able to manage multiple projects effectively
• You are open and have good communication skills
• You strive for excellence in what you do and share ideas for improvement
• You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology
• You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service

What we offer

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Location

On-site – Hamburg, DEU

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.