Executive Assistant (m/f/d)

Moonfare; Berlin; Vor Ort; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A leading investment firm in Berlin is seeking an Executive Assistant to support its executive team. This role demands exceptional organisational skills and proficiency in both German and English. Responsibilities include managing calendars for senior executives, coordinating corporate meetings, and serving as a liaison with stakeholders. Ideal candidates are self-motivated, detail-oriented, and can thrive in a fast-paced environment. The position requires in-office attendance four days a week, with a strong commitment to client-centric values and excellence.

Qualifikationen

• Prior experience as an Executive Assistant supporting C-level or senior executives.
• Full professional competency in both German and English.
• Experience in project management or corporate cadence coordination is advantageous.

Aufgaben

• Manage calendars for three Executive Committee members.
• Coordinate corporate meetings and forums.
• Support executive initiatives through project coordination.

Kenntnisse

Organisational skills

Stakeholder management

Communication (German & English)

Attention to detail

Adaptability

Jobbeschreibung

Join the team rewriting the rules in private markets.

Moonfare delivers what few others can: the highly sought-after funds and hidden-gem investments that go beyond what most private banks offer.Every opportunity is subjected to a ruthless vetting process; the bar is unforgivingly high. The result? Institutional-quality portfolios for investors who demand more.

Our team combines finance veterans with talent from tech, consulting, law and industries you’d never expect. Headquartered in Berlin, we operate from eight offices across Europe, the US and Asia.

If you're ready to build what's next in private markets, let's talk.

We are currently seeking a dynamic individual to join our team as an Executive Assistant in our Berlin office. The ideal candidate has previous experience as an Executive Assistant, demonstrating exceptional organisational skills and the ability to support high-level executives effectively. This role presents an exciting opportunity for someone motivated to work closely with senior leadership and contribute to the smooth operation of our corporate functions. This is an in-person first role with office attendance required 4 days/week.

You will:

• Manage the calendars for three Executive Committee members: Chief Transformation Officer, Chief Legal & Compliance Officer and Chief Operating Officer & MD, including coordinating their schedules and travel arrangements
• Coordinate corporate cadence together with the Chief of Staff, including ExCo meetings, Leadership meetings, KPI meetings, and other key corporate forums
• Work closely with the Global Workplace Manager to support various office-related functions to ensure smooth day-to-day operations
• Support project coordination across the executive team's initiatives
• Serve as a key liaison between the executives and internal/external stakeholders
• Prepare materials, agendas, and follow-up documentation for meetings and presentations

The next Moonfarian:

• Prior experience as an Executive Assistant supporting C-level or senior executives
• Full professional competency in German and English (written and verbal communication skills)
• Previous experience coordinating meetings, corporate cadence or project management is a plus
• The ability to listen, ask the right questions, and communicate effectively
• Exceptional attention to detail, strong organisational and time management skills, and ability to prioritise competing demands
• Adaptable and able to thrive in a fast-paced and dynamic work environment
• Self-motivated and driven, with a proactive and results-oriented approach
• Discretion and professionalism when handling confidential information
• Strong stakeholder management skills and ability to build relationships across all levels of the organisation

If you feel you do not meet all of the requirements, we still encourage you to apply!

Our Values:

• Our clients come first, Moonfare comes second, and we prioritise ourselves third - Client-Centric Focus. Putting clients first means creating value for them is essential. Placing Moonfare second signifies that our individual professional future at Moonfare depends on the company's commercial success. Prioritising ourselves third reflects our humility in putting clients and Moonfare before personal interests.
• We pursue excellence and honor our promises - Commitment to Excellence. We hold ourselves to the highest standards, taking responsibility for our failures, and celebrating our successes. We commit to deadlines and stick to them and we learn from our mistakes.
• We are here to win and to celebrate our collective achievements - Win together. We are mission-focused and think and act like owners. We exemplify the attitude we expect and each of us commits to do what it takes to succeed.
• We foster personal growth but each of us earns our place as a Moonfarian through merit - Growth and Merit. We hire, retain, and develop exceptional people and invest in empowering them to excel. We must all earn our place at the table every day.

We understand the important role that diversity plays in our success. Different backgrounds, experiences and ideas push us further and raise the bar. We’re committed to developing an inclusive and safe culture where everyone — regardless of colour, race, religion, sex, origin, sexuality, disability, marital status, citizenship or gender identity — knows that they are an integral part of the team and can bring their full potential to their work.

*Minimum investments vary according to jurisdiction.

Apply now!