Administrative Assistant(m/w/d)

Career Connections GmbH; Düsseldorf; Vor Ort; EUR 40.000 - 50.000; Vollzeit

Zusammenfassung

A human resources consulting firm in Düsseldorf seeks an office manager proficient in Japanese and German. Responsibilities include general office management, answering calls, creating invoices, and facilitating communications with international staff. Ideal candidates have an active mindset and basic computer skills, including Microsoft Office. This position offers an opportunity to engage in diverse tasks in a dynamic environment.

Qualifikationen

• Must have an outgoing and comfortable personality.
• Fluent in Japanese (native level).
• Business-level proficiency in English.
• Fluent in German (native speaker).
• Basic computer skills are preferred, or willing to learn.

Aufgaben

• General office work and management.
• Answer phones and take care of visitors.
• Create and issue quotes and invoices.
• Shipping, packing, and receiving goods internationally.
• Organizing and managing parts.
• Keep updated on transaction status.

Kenntnisse

Outgoing personality

Fluent in Japanese

Business-level English

Native German

Basic computer skills

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Jobbeschreibung

Job Descriptions

• General office work
• Office management
• Answer phones and take care of visitors
• Create and issue quotes and invoices
• Receive and place orders
• Shipping, Packing and Receiving goods internationally
• Parts Organization and Management
• Keep update of the transaction status
• Creating and updating expense reports
• Process reimbursement forms
• Prepare bank deposits
• Pay bills
• Communications and Liaison among headquarters and other subsidiaries abroad
• Help local and International staff in any ways

Job Requirements

• Outgoing, comfortable, active and improving mindset
• Japanese: native or fluent
• English: Business level
• German: native
• Basic computer skills: better or can study otherwise
• Microsoft Excel/Word/Outlook: Basic skills