Aministrative Assistant (m/w/d)

CLIENTALYTICS; Deutschland; On-site; EUR 32,000 - 45,000; Full time

Job summary

CLIENTALYTICS is seeking an organized administrative professional to support daily operations across office management, accounting prep, and recruitment processes. You will coordinate communications with clients, authorities, and suppliers while ensuring accurate record-keeping and documentation.

Ideal candidates have at least one year in a similar role, strong MS Office skills (Excel, Word, PowerPoint), and fluency in English and German.

Qualifications

• Proven experience in administrative, office management, or related roles.
• Minimum of one year in a comparable position or strong background in administration or accounting.
• Advanced proficiency in Microsoft Office, especially Excel, Word and PowerPoint.
• Customer-focused, collaborative, and highly organized.
• Fluent in English and German.

Responsibilities

• Communicate with customers, authorities, service providers, and team members via phone, letters, and emails.
• Record and process transactions (invoices, payroll) in the system and prepare accounting docs.
• Assist in recruitment by creating job postings and guiding applicants through the process.
• Handle inquiries and bid proposals from customers.
• Manage orders, vendor requests, and delivery tracking.
• Organize project contracts and guidelines, and perform varied administrative tasks.

Skills

Administrative experience

Office management

Customer service

Bilingual EN/DE

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Assume responsibility for communications with customers, authorities, service providers, and team colleagues (including phone calls, letters, and emails).
Record and process our business transactions (such as invoices and payroll) in our system, and prepare the documentation for accounting.
Assist in recruitment by creating job postings, documenting applicants, and guiding them through the application process.
Aid management with customer inquiries and bid proposals.
Handle the physical orders for our team, including selection, vendor requests, and tracking deliveries.
Organize our documents across various sectors (project contracts, guidelines, etc.) and manage diverse administrative tasks in our office.

Requirements

Demonstrated expertise in the administrative or economic sector, such as roles in office management, administrative support, or related fields

Minimum of one year of proven experience in a comparable role, or substantial background in administration, organization, or accounting

Advanced proficiency in Microsoft Office suite with a keen interest in skill development, particularly in Excel, Word, and PowerPoint

Customer-centric, problem-solving mindset, collaborative team player, and exceptional organizational skills

Fluent in both English and German languages

About the Company

As a pan-European enterprise, we excel in assisting our clients with strategic, technical, and regulatory challenges within their markets, positioning ourselves as a solution provider for rapidly evolving markets (solution tank).