General Administration assistant(m/w/d)

Career Connections GmbH; Düsseldorf; On-site; EUR 30,000 - 45,000; Full time

Job summary

A professional services firm in Düsseldorf is seeking a competent administrative assistant. Responsibilities include managing expatriate support, overseeing office management, and maintaining company vehicles. The ideal candidate is fluent in German and English, with good communication skills and a positive approach towards challenges. This position offers a dynamic work environment with a focus on team collaboration.

Qualifications

• Fluent in both German and English; Japanese is a plus.
• Proficient in Microsoft Office applications.
• Able to work effectively in a team environment.

Responsibilities

• Manage expatriate support and administrative procedures.
• Oversee company housing and equipment management.
• Handle company car management and associated responsibilities.
• Manage office correspondence and safety protocols.

Skills

Microsoft Office capable

Fluent in German

Fluent in English

Preferably fluent in Japanese

Good communication skills

Positive approach

Willingness to take on challenges

Job description

Key responsibilities and duties:

• Expatriate support and management, including administrative procedures (residence and work permits, etc.) and general support for expatriates and their families.
• Company housing and ancillary equipment management (household appliances, maintenance, repair arrangements, house checks, etc.) through the arrangement of appropriate contractors.
• Company car management (maintenance, insurance, accident response, key management, etc.).
• Management of expatriate and expense information.

Office management, including:

• Correspondence to related parties and companies in the buildings where the Company is located.
• General office management (Insurance arrangements, electricity and water bills, cleaning company management, arrangement of office equipment, kitchen, IT and daily necessities, general affairs, etc.).
• Office safety management, disaster prevention.

Other responsibilities:

• Backup when other general administration assistants are sick or on vacation.

Required skills:

• Microsoft Office capable.
• German and English fluent level, Japanese preferably.
• Good communication skills, able to work in a group.
• Positive approach and willingness to take on challenges.