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We Are Accepting Applications For Following

Position: Receptionist - Education Services Centre

Location: Education Services Centre

Start Date: Immediately

Hours of work: 7.5 hours per day, Monday to Friday, inclusive.

The competition will remain open until: June 30, 2025 at 12:00PM MST

REPORTS TO: Works under the direction and supervision of the Executive Assistant.

SUMMARY: The ESC Receptionist, under the direction of the Executive Assistant , will primarily be responsible for reception duties including receiving all visitors, receiving, screening and directing phone calls, and performs a variety of routine clerical/secretarial tasks in support of divisional office operations.

DUTIES: The duties of this position are not limited to the listed components. However, will encompass 80% of the assigned duties on a regular basis

• Reception duties including greeting and/or directing all visitors to ESC
• Operating switchboard, receiving, screening and directing phone calls and fax messages
• Re-direct calls as appropriate and take adequate messages when required
• Direct general public to appropriate staff member
• Open and date stamp all general correspondence; process all incoming and outgoing mail including courier services and maintaining postage in meter
• Maintain an adequate inventory of office supplies
• Respond to public inquiries
• Communicate with the public, staff and others, responding to inquiries and providing general information
• Maintains security by following procedures; monitoring sign in book; issuing visitor badges
• Providing general clerical duties and maintaining a variety of files and records including entering data and performing word processing duties
• Maintain Hour Zero Buddy Team list
• Manage and provide instruction on the use of Meeting Room Manager and enter information on the Education Services Centre television
• Coordinate the repair and maintenance of office equipment
• Operate GYPSD Identification program. Create ID cards and key-cards
• Order and re-order administrative Business Cards
• Perform other related duties as required
  
  

Qualifications

• Completion of grade 12 diploma or equivalent
• Basic knowledge and application of office procedures
• Technology and computer related skills
• Excellent Interpersonal skills, with the ability to communicate effectively with tact and discretion, both orally and in writing
• Must be self-motivated, self-directed with the ability to organize and prioritize work
• Must be able to work with minimal supervision and as a team player
• Ability to maintain a high level of confidentiality
• Physically able to perform required duties
• Requires clerical skills and knowledge of office practices and procedures that involve the standard office equipment such as personal computer, copier, fax, and associated equipment.
  
  

In accordance with Board Policy, the successful applicant will be required to provide the following:

• Vulnerable Sector Check
• Child Welfare Record Check
• Evidence of a Grade 12 Diploma or equivalent
  
  

Please Submit The Following

• A cover letter and resume
• The resume must highlight professional qualifications, relevant training and experience.
• Please include a list of three references with permission for Grande Yellowhead Public School Division to contact any or all references.
  
  

We thank all applicants for their interest however; we will contact only those selected for interviews.

To apply to this posting, you are required to log into your account below and click the “apply” button at the bottom of the page. ONLY ONLINE APPLICATIONS ACCEPTED.