Workplace Experience Coordinator

Green Infrastructure Partners; Markham; On-site; CAD 45,000 - 60,000; Full time

Job summary

A prominent construction company is seeking a Workplace Experience Coordinator to manage reception duties, support administrative tasks, and ensure a professional environment. Ideal candidates will have a background in business or hospitality, strong communication skills, and the ability to multitask in a fast-paced setting. This role offers competitive salary and career growth opportunities.

Benefits

Competitive salary

Career growth opportunities

Comprehensive group benefits program

Retirement savings program

Qualifications

• 2+ years of related experience in reception, administration, or hospitality roles.
• Ability to communicate effectively with employees at all levels.
• Strong organizational skills with high attention to detail.

Responsibilities

• Greet and direct visitors and clients courteously.
• Manage a multi-line phone system and screen calls.
• Maintain cleanliness and security protocols in the reception area.

Skills

Communication skills

Organizational skills

Attention to detail

Multitasking

Education

Post-secondary degree or diploma in Business or related field

Tools

Microsoft Office Suite

Job description

As the first point of contact for all visitors, vendors, and staff, the Workplace Experience Coordinator plays a key role in maintaining a professional and efficient front-of-house environment. This role is responsible for managing traditional reception duties, handling general office inquiries, supporting facility operations, and assisting in the coordination of corporate services across all floors.

Primary Scope of Role

• Greet and direct all visitors, clients, and employees in a professional and courteous manner.
• Manage a multi-line phone system, screen calls, and route messages appropriately.
• Monitor the reception area and first floor boardrooms to ensure cleanliness and security protocols are upheld.
• Maintain visitor logs, issue access cards, and coordinate security clearance procedures.
• Manage incoming/outgoing mail, courier services, and deliveries.
• Maintain stock levels and order supplies for office, kitchenettes, and meeting rooms.
• Support meeting room bookings and ensure rooms are clean, equipped, and available.
• Assist with the onboarding process for new hires, including access cards and stationary packages.
• Cross reference and process Office Services related invoices.
• Provide general administrative support to internal departments as required.
• Other duties as assigned.

Position Requirements

• Post-secondary degree or diploma in Business, Administration, Hospitality or a related field is preferred.
• 2+ years of related experience in reception, administration, office coordination, or hospitality roles.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and office equipment.
• Ability to communicate effectively with employees at all levels (both written and verbal).
• High degree of attention to detail and an eye for aesthetics.
• Strong organizational skills and ability to multitask/prioritize in a fast-paced environment.
• Positive attitude and friendly demeanor, with a willingness to help all business functions.
• Valid driver’s license and access to a vehicle during working hours.

What GIP Offers

• Competitive salary.
• Career growth and advancement opportunities.
• Comprehensive group benefits program.
• Retirement savings program.

About Us

Our People

At Green Infrastructure Partners (GIP), our people are second to none. Our most valuable asset is people – our employees, our customers, and the public. Nothing is more important than our people coming to work happy and leaving safely. GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality.

Our Work

The work we do impacts lives. It impacts our schools and neighbourhoods and shapes our communities and cities. We are one of Canada’s largest and fastest growing construction companies. Every day our people are designing, delivering, and maintaining infrastructure for Canada’s rapidly growing cities. From demolition, shoring and foundations, excavation, remediation, to structures, paving and the production of materials, we have the unique ability to self perform all project scopes without reliance on sub-contractors. The work we do at GIP today will carry us into a better, greener, and safer tomorrow.

Our Culture

We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences. Sustainability is part of our DNA. We focus on recycling and reusing materials by taking old roads and reengineering them into new roads, keeping tons of used materials out of our landfills.

As we look to the future, we need creative, ambitious, and innovative professionals who can help us to build the world of tomorrow, today. If you want to work for a world-class organization that provides an exceptional career experience with an inclusive and collaborative culture, this opportunity is for you!

We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.