Volunteer Secretary of the Board

Airdrie Arts and Culture Council; Calgary; On-site; Full time

Job summary

A local cultural organization is seeking a Secretary on the Board to ensure effective governance and communication. This volunteer role involves maintaining records, preparing meeting documentation, and ensuring compliance with nonprofit regulations while contributing to the growth of arts and culture in the community.

Benefits

Connections with arts advocates and cultural leaders

Opportunity to shape Airdrie's arts ecosystem

Volunteer role fostering cultural access and equity

Qualifications

• Experience with nonprofit governance, board administration, or secretarial duties.
• Familiarity with the Societies Act of Alberta and nonprofit reporting obligations is an asset.
• Regional to Airdrie preferred for attendance and involvement purposes.

Responsibilities

• Maintain accurate and up-to-date records of all Board meetings.
• Prepare and distribute agendas, supporting materials, and meeting notices.
• Ensure compliance with relevant governance and reporting requirements.

Job description

Help drive the momentum of arts and culture in Airdrie

About the AACC

The Airdrie Arts and Culture Council (AACC) is an independent society dedicated to nurturing and promoting arts, culture, and creative experiences in Airdrie. Through advocacy, community engagement, education, and support for local creatives, we are building a thriving and inclusive cultural landscape.

As we grow, we're seeking passionate individuals to guide and sustain this momentum. Joining AACC means joining a movement — one rooted in connection, creativity, and community.

Role Summary

As Secretary on the Board, you will play a key role in ensuring effective governance, accurate record-keeping, and smooth communication across the organization. You will be the custodian of the Council's official records, ensuring compliance with bylaws and regulatory requirements while enabling the Board to make informed decisions. This is a volunteer position ideal for a detail-oriented professional who values good governance, transparency, and the vital role of arts and culture in enriching community life.

Responsibilities

1. Governance and records management
   • Maintain accurate and up-to-date records of all Board meetings, including minutes, attendance, and resolutions.
   • Ensure official documents such as bylaws, policies, and Board decisions are securely stored and accessible.
   • Safeguard the organization's incorporation documents, filings, and key legal records.
2. Meeting preparation and documentation
   • Work with the Chair and Executive Director to prepare and distribute agendas, supporting materials, and meeting notices in accordance with bylaws.
   • Record and circulate draft minutes promptly, ensuring clarity and accuracy.
   • Track action items and decisions to support Board accountability and follow-through.
3. Compliance and reporting
   • Ensure the organization complies with relevant governance and reporting requirements under the Societies Act of Alberta and other applicable regulations.
   • File annual returns and maintain the Council's official registry information (e.g., directors, officers, registered office).
   • Support the Treasurer and Executive Director in ensuring Board records align with financial and legal reporting.
4. Communication and Coordination
   • Act as a communication hub for Board members, ensuring timely sharing of information and updates.
   • Coordinate correspondence on behalf of the Board, including responses to stakeholders, funders, and community partners when appropriate.
   • Assist with the orientation of new Board members by preparing governance documents and background materials.
5. Strategic Contribution
   • Collaborate with fellow Board members to evaluate governance processes and recommend improvements.
   • Support decision-making by ensuring the Board has the necessary information and records to guide discussions.
   • Champion transparency and accountability as integral to AACC's mission and community impact.

Our Ideal Candidate Profile

Qualifications

• Experience with nonprofit governance, board administration, or secretarial duties.
• Familiarity with the Societies Act of Alberta and nonprofit reporting obligations is an asset.
• Regional to Airdrie preferred for attendance and involvement purposes.

Skills & Attributes

• Strong organizational and documentation skills, with attention to detail.
• Ability to communicate clearly and concisely, both in writing and verbally.
• Discretion, integrity, and commitment to confidentiality.
• Passionate about supporting arts and culture through effective governance.

Board term and commitment

• Volunteer board term : Typically 2 years, renewable.
• Estimated time : 5–10 hours / month.
• Attendance at monthly board meetings, along with Board financial reporting, and initiative participation as able.

What you gain

• A meaningful opportunity to help shape the future of Airdrie's arts and culture ecosystem.
• A chance to lend your financial expertise to an organization that believes in empowering artists and engaging the community through creativity.
• Connections with a diverse group of arts advocates, cultural leaders, community partners, and fellow board members who share your commitment to collaboration and community impact.
• A volunteer role that lets you contribute your skills in a values-aligned way — all while fostering cultural access, equity, and joy in the city you call home.

How to Apply

To express your interest in the Treasurer role on the AACC Board, please submit your resume along with a cover letter outlining why you're passionate about joining the Airdrie Arts and Culture Council to Amanda Hiebert, Executive Director, at We thank all applicants for their interest and look forward to learning more about you.