URGENT: Bookkeeping Assistant (QuickBooks experience and AR experience is required)

WorkStaff360; Canada; On-site; CAD 30,000 - 60,000; Full time

Job summary

A financial services company in Canada is seeking a Bookkeeping Assistant with strong QuickBooks experience and a minimum of 2 years in bookkeeping. Responsibilities include preparing invoices, managing accounts receivable, and addressing customer billing inquiries. The position offers a full-time schedule of 40 hours a week, Monday to Friday, with progressive salary increases over 12 weeks for eligible candidates.

Benefits

Health insurance after 1 year

Progressive salary increases

Qualifications

• 2+ years of bookkeeping, AR/AP, or financial administration experience.
• Excellent communication skills, accuracy, and attention to detail.
• Proficiency in Google Workspace or Microsoft Office.

Responsibilities

• Prepare and send invoices for recurring and one-time services.
• Monitor aging reports and manage collections activities.
• Address customer billing inquiries and resolve disputes.

Skills

QuickBooks expertise

Bookkeeping experience

Communication skills

Attention to detail

Ability to manage multiple priorities

Tools

Google Workspace

Microsoft Office

Job description

Bookkeeping Assistant (QuickBooks experience and AR experience is required)

Application Deadline: 27 December 2025

Department: Operations

Employment Type: Full Time

Location: Toronto

Description

• Prepare and send invoices for recurring and one-time services.
• Process customer payments (credit card, ACH, check) and maintain accurate financial records.
• Monitor aging reports, follow up on overdue accounts, and manage collections activities.
• Address customer billing inquiries and resolve disputes professionally.
• Manage accounts payable and accounts receivable using QuickBooks.
• Reconcile transactions, statements, and general ledger activity.
• Support month-end close, including preparing AR reports and identifying high-risk accounts.
• Maintain organized digital filing systems and financial documentation.
• Assist with administrative tasks such as scheduling, data entry, document preparation, and vendor coordination.
• Communicate effectively with internal teams, field staff, vendors, and clients.
• Help identify opportunities to streamline billing and administrative workflows.

Hard Requirements

• 2+ years of bookkeeping, AR/AP, or financial administration experience.
• Strong QuickBooks expertise (required).
• Experience in a service-based environment (pest control, construction, restoration, field services, etc.) is a plus.
• Excellent communication skills, accuracy, and attention to detail.
• Ability to manage multiple priorities and work independently in a busy environment.
• Proficiency in Google Workspace or Microsoft Office.

Schedule

• 40 hours per week
• Monday to Friday
• 9AM - 6PM US Eastern Standard Time Zone

Offer and Benefits

PH BASED CANDIDATES

• OFFER:
  • $5USD/hour for the first 4 weeks
  • $6USD/hour after the first 8 weeks
  • $7USD/hour after the first 12 weeks
• HMO coverage after 1 year of employment.

JA BASED CANDIDATES

• OFFER:
  • $6USD/hour for the first 4 weeks
  • $7USD/hour after the first 8 weeks
  • $8USD/hour after the first 12 weeks