Transactions Analyst BC

eXp Realty Canada; Remote; CAD 100,000 - 125,000; Full time

Job summary

A real estate company in Canada is seeking a detail-oriented professional to coordinate documentation for property transactions. The role involves processing deal files, ensuring accuracy, and supporting agents through effective communication. Candidates should have essential computer skills, 2+ years in real estate transaction processing, and a strong ability to work in a fast-paced environment. This position offers a starting base pay of $50,000 per year with room for growth and development.

Qualifications

• 2+ years of experience in real estate transactions processing required.
• Computer experience essential.
• Legal real estate conveyancing experience strongly preferred.

Responsibilities

• Responsible for the accuracy of processing deal files.
• Review contracts and perform data entry into BackOffice.
• Process all types of transactions including residential and commercial.

Skills

Attention to detail

Organizational skills

Verbal communication

Teamwork

Adaptability

Education

High School Diploma/GED

Tools

Google Suite

LoneWolf

Skyslope

Job description

What you will do:

Coordinating the flow of documentation from agent to the office and onward to solicitors and other real estate companies involved in the contract. It requires maximum attention to detail and high organizational skills. A self‑starter, extremely thorough, with a need to complete tasks, is able to connect with all personalities, has an accommodating, supportive attitude, finds amicable solutions, doesn’t take risks, follows procedures and policies, and is non‑confrontational. Must have strong attention to detail, enjoy working with facts, figures and systems, has the ability to work in front of a computer screen for extended periods of time and prefers a team setting. Strong verbal skills, listens well and gets through the company paperwork accurately, quickly and is very organized. This person is calm under pressure.

Responsibilities:

• Solely responsible for the accuracy of processing the deal files from the time the deal is entered to closing. Additionally processing listing contracts when necessary.
• Review contracts and accompanying docs in Skyslope, perform data entry into BackOffice, calculate commissions accurately, verify MLS data.
• Process all types of transactions, including but not limited to: residential, commercial, leases, service/fee agreements, referrals, cancellations.
• Request further documentation from agents when necessary by marking the item as Required in Skyslope.
• Confirm that all required documentation is in Skyslope before closing.
• Follow up with agents when paperwork is missing. Escalate to a managing broker when necessary.
• Generate trade records and provide a copy to the agent.
• Ensures deposit info entered in BackOffice is accurate and that the client’s funds have been deposited into the trust account on time
  
• Convey accurate instructions/invoices and accompanying paperwork to solicitors and outside brokerages in a timely manner.
• Report outstanding issues to the Provincial Transaction Team Lead.
• Follow all procedures as outlined by the Team Lead.
• Maintaining personal and central conveyance emails, responding to agents, staff and external inquiries in a timely and professional manner.
• Ensures files have final sign off by Provincial Administrator Broker, if applicable.
• Communicate with the payouts department to facilitate funds being sent to lawyers and commissions being releasable to agents and outside brokerages.
• Attends: orientation/training, FINTRAC training, team meetings, provincial and national meetings, and monthly training sessions with the Transaction Team.

How will you grab our attention:

• High School Diploma/GED required.
• 2+ years of experience in real estate transactions processing required.
• Computer experience essential.
• Legal real estate conveyancing experience strongly preferred.
• Basic knowledge of the Canadian real estate transaction requirements & provincial processes.
• Knowledge of Google Suite, LoneWolf and Skyslope.
• Must be responsible, dependable and trustworthy.
• Task‑oriented, organized, pays attention to details, follows systems, team‑worker.
• Ability to build relationships with agents, lawyers, notaries, managing brokers.
• Works well under time restraints and in a fast‑paced environment.
• Remain adaptable and willing to help out where needed when the designated board is changed or the range expanded by the Team Lead or Transaction Manager.
• Able to carry upwards of 200‑300 transactions within the process.
• Ability to process a minimum of 35 new deals per week within their assigned board(s). This amount will fluctuate as per the Team Lead’s instructions, depending on the current volume of transactions being uploaded into the system.

If you think you'd make a great match for this position but don't meet all the requirements, we would still encourage you to apply!

The starting base pay for this position is $50,000 per year in our lowest geographic cost of living market and is dependent upon many factors such as location, experience, skills, and training. Base pay is only one part of the total compensation package offered to employees in recognition of their hard work and is determined within a range to allow for growth and development within a role.

EEO Statement:

eXp Realty and its affiliated companies are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability or any other characteristic protected by law.