Supervisor, Accounts Payable

Algonquin College Students' Association; Canada; On-site; CAD 77,000 - 97,000; Full time

Job summary

A prominent educational institution is seeking a Supervisor for Accounts Payable to oversee financial operations and ensure compliance with internal controls. This leadership role involves managing AP staff, improving processes, and collaborating with financial leadership. The ideal candidate has extensive experience in accounts payable, possesses strong analytical and organizational skills, and is proficient in financial systems like Workday. This position supports hybrid work arrangements and offers competitive compensation and benefits.

Benefits

Competitive salary

Comprehensive benefits including health and dental

Learning and development opportunities

Qualifications

• Minimum five (5) years' relevant experience in accounts payable or finance.
• Experience supervising AP staff.
• Experience preparing journal entries and reconciliations.
• Ability to work effectively in diverse cultural environments.
• Experience in client-service environments with competing deadlines.

Responsibilities

• Lead daily operations of accounts payable ensuring timely payments.
• Supervise, train, and mentor AP staff and co-op students.
• Oversee payment runs and resolve inquiries.
• Maintain internal controls and support audit activities.
• Act as the Functional Business Owner for Accounts Payable in Workday.

Skills

Advanced Excel proficiency

Strong analytical skills

Problem-solving skills

Attention to detail

Strong communication skills

Ability to work under high pressure

Experience in staff development

Education

Minimum three (3) year diploma/degree in Business, Finance, or a related field

Tools

Workday

Job description

Overview

Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.

Department: Operational Accounting

Position Type: Full-Time Administrative

Salary Range: $77,550.00-$96,939.00-Annual

Scheduled Weekly Hours: 36.25

Anticipated Start Date: March 02, 2026

Length of Contract: n/a

Posting Information: This job posting is now accepting applications from all qualified individuals.

Posting Closing Date: February 11, 2026

Please note: jobs are posted until 11:59 pm on the job closing date.

Land Acknowledgment:

Algonquin College campuses in Ottawa, Perth and Pembroke are located on the traditional unceded, and unsurrendered territory of the Anishinàbe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide.

Job Description:

Reporting to the Manager, Operational Accounting, the Supervisor, Accounts Payable provides leadership and technical guidance to the AP team. The role oversees all aspects of accounts payable, serves as a key resource to College departments, and collaborates with Finance leadership to enhance service levels, improve processes, and implement system and operational changes.

Key Responsibilities

• Accounts Payable Operations (70%)
• Lead the daily operations of the AP function, ensuring timely, accurate vendor payments, expense claim approvals, and student refunds.
• Supervise, train, mentor, and allocate work across AP staff and co-op students, fostering a high-performing, collaborative environment.
• Oversee EFT, cheque, and wire payment runs, including urgent and off-cycle requests.
• Serve as primary liaison with Facilities, reviewing weekly reports and adjusting processes as needed.
• Resolve departmental and vendor inquiries, disputes, and discrepancies; ensure proper tax self-assessment and cost-centre allocations.
• Lead recruiting activities for AP roles and coordinate training and development plans.
• Provide back-up support to the Manager, Operational Accounting as required.

• General Financial Responsibilities (20%)
• Maintain and strengthen internal controls, ensuring compliance with policies and legislation.
• Prepare working papers, year-end accruals, and support audit activities (internal, CRA, external auditors).
• Lead HST reconciliations, monthly returns, and support CRA inquiries, including assembling and submitting required documentation.
• Conduct weekly team meetings to address issues, identify training needs, and support continuous improvement.
• Approve all bank wires and transfers (TD, Convera, Flywire).
• Prepare annual T4A contractor reporting and insurance premium remittances.

• Systems & Workday Support (10%)
• Act as the Functional Business Owner for Accounts Payable in Workday.
• Recommend and implement Workday change requests affecting AP; provide training and guidance to staff.
• Perform user acceptance testing and regularly collaborate with Workday Support to resolve issues.
• Support Procurement with vendor setup for electronic payments.

Required Qualifications:

• Minimum three (3) year diploma/degree in Business, Finance, or a related field;
• Minimum five (5) years' relevant experience, including:
• Supervising AP staff
• Working with large financial information systems
• Preparing journal entries, reconciliations, and working papers
• Operating in client-service environments with competing deadlines
• Working effectively in diverse cultural environments
• Advanced Excel proficiency.
• Strong analytical, organizational, problem-solving, and attention-to-detail skills.
• Ability to work under high pressure and manage confidential information.
• Strong communication skills and ability to interpret government policies and College guidelines.
• Experience in staff development, coaching, and change management
• Skilled in the preparation of account reconciliations in support of the financial statements.
• Recruitment and supervision skills.

Preferred Qualifications

• Experience as a functional lead within a financial system environment (e.g., Workday).
• Demonstrated ability to identify and implement process improvements and best practices.
• Experience with CRA audits, HST filings, and T4A reporting.
• Experience leading hiring processes and designing staff training/mentorship programs.

* Vacancy is for P23083

This position is eligible for hybrid work in conjunction with the College's Flexible Work Arrangement Policy https://www.algonquincollege.com/policies/hr26/ (subject to change).

Why Join Algonquin College?

• Compensation: Many roles offer a competitive base salary and comprehensive benefits, including health, dental, and retirement plans designed to support your well-being. Eligibility for benefits vary by position. Benefits | Careers
• Learning and Development Opportunities: Access to training, tuition assistance programs (Algonquin College Courses and Degree Completion), certifications, workshops, and professional courses that allow you to grow and advance in your career. About Us | Employee Learning and Development. Availability depends on role and employment status.
• Company Culture: Our values of caring, learning, integrity, and respect define how we interact with one another. We foster a supportive and collaborative environment. Algonquin College has been recognized by Forbes as one of Canada's Best Employers for 2025 and one of Canada's Best Employers for Diversity for 2024
• Inclusion, Diversity, Equity, and Accessibility (IDEA): We are proud to be the first Ontario college to implement an Equity, Diversity, and Inclusion policy, fostering an inclusive workplace where all employees feel respected and valued. Affinity Group Conversation Communities | Inclusion & Diversity & Truth and Reconciliation
• Flexible Work Arrangement Policy. Select positions are eligible for hybrid work in accordance with the College's Flexible Work Arrangement Policy https://www.algonquincollege.com/policies/hr26/ (subject to change).

How We Use AI in Hiring: Algonquin College uses artificial intelligence technology to assist in screening and assessing applicants and their applications, while ensuring that all processes respect and uphold the provisions of applicable collective agreements above all else.

Accessibility: Algonquin College values diversity and is an equal opportunity employer. We are committed to fostering an inclusive, equitable, and culturally respectful workplace. We offer an inclusive work environment and encourage applications from candidates of all backgrounds, including Indigenous peoples, persons with disabilities, members of racialized groups, and individuals from diverse communities. If you require accommodation during the recruitment process, please contact the Human Resources department at [e-mail]. While we thank all those who apply, only those to be interviewed will be contacted.