Student Life Program Assistant

McGill University; Vancouver; On-site; CAD 30,000 - 60,000; Part time

Job summary

A prominent educational institution in Vancouver is seeking a Student Life Program Assistant to enhance student engagement initiatives, coordinate events, and manage volunteer activities. Candidates must be full-time students at the institution and demonstrate excellent communication and social media skills. This part-time role requires 15 hours per week with a competitive hourly salary of $16.52.

Qualifications

• Must be a returning student for Fall 2025.
• Experience in student engagement is an asset.
• Leadership and group facilitation experience are advantageous.

Responsibilities

• Co-develop and co-facilitate new student webinars.
• Assist with CL&E online webinars.
• Coordinate volunteers for events.
• Support underrepresented student programs.
• Engage with the Communications team for social media projects.

Skills

Social media knowledge

Communication skills

Detail-oriented

Initiative

Punctuality

Microsoft Suite proficiency

Bilingual (French and English)

Education

Currently registered as a full-time student at McGill University

High School Diploma

Job description

Overview

OPEN TO MCGILL STUDENTS ONLY

Hiring Unit: Campus Life & Engagement (CL&E)

Campus Life & Engagement (CL&E) supports all McGill students by connecting them to resources and creating meaningful opportunities for involvement. They guide students in navigating the McGill student experience through orientation and transition programming and by providing student life opportunities across campus for students to develop their interests and skills.

Position Summary

Under the shared supervision of the Assistant Director, New Student Experience, the Student Life Program Assistant will assist with various student-life related projects including coordinating CL&E’s webinars, orientation events, volunteers, supporting Students Helping Students programs, student engagement activities, and other projects. The Program Assistant will actively work on initiatives aiming to address student needs and promote student engagement, especially amongst underrepresented student populations.

Major Duties and Responsibilities

Duties include, but are not limited to, the following:

• Co-develop and co-facilitate new student webinars and engagement activities/programming
• Assist with CL&E’s online webinar series with campus partners
• Help with the coordination of CL&E’s volunteers recruited for different events (orientation, etc.), including maintaining database, recruitment, follow-up for Co-curricular Record documentation, and communications.
• Assist with the coordination of the “Students Helping Students” campaign with campus partners
• Assist with support programs to address student needs, including for underrepresented students including first-generation students.
• Collaborate with CL&E’s Communications team on social media engagement projects, and with assisting with management of the Incoming Class Facebook groups
• Assist in student life programs & student programming based on the life cycle of student needs
• Provide logistical and administrative support for training, workshops, and events coordinated by CL&E
• Update and maintain the Students Helping Students database
• Research best practices regarding student life & engagement programming
• Liaise with students and university organizations for information exchange and collaboration; diplomatic communications and relationship-building
• Outreach activities, including tabling
• Perform other duties and tasks, as required.

Other Qualifying Skills and Abilities

• Excellent knowledge of social media platforms especially Instagram and Facebook
• Excellent communication skills, both oral and written
• Demonstrated attention to detail and time management skills
• Demonstrated initiative and is a self-starter
• Ability to be focused and flexible, and work in a busy environment
• Excellent knowledge of campus services, resources, and programs
• Punctual, organized and professional
• Autonomous, disciplined, motivated, reliable
• Excellent knowledge of Microsoft Suite (Word, Excel, Outlook, PowerPoint)
• Knowledge of French and English: McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 - Fluent (spoken) and 3 - Advanced (written) on a scale of 0-4.

Education and Experience

• Currently registered as a full-time student in any degree program at McGill University
• Returning student for Fall 2025
• Work Study qualified, an asset
• Fluent in French
• Student engagement experience, an asset
• Leadership experience, an asset
• Group facilitation experience, an asset

Employment Learning Outcomes

As a Program Assistant, you will have the opportunity to learn and/or develop skills in the following areas:

• Program Development
• Action Research
• Student Development
• Adult Education/Learning Principles
• Systems Thinking
• Peer Programs & Peer Support
• Student affairs/student life

Number of hours per week: 15 hours/week

(Some weekend and evening work will be required for special events)

Expected Start Date: October 20, 2025

Minimum Education and Experience: High School Diploma 2 Years Related Experience

Hourly Salary: AMUSE C $16.52

Estimated Number of Work Hours per Week: 15 (Part time)

Position Start Date: 2025-03-13

Position End Date: 2026-04-30

Deadline to Apply: 2025-09-30

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].