Sport Coordinator

SIRC; Calgary; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A community sports organization in Calgary is seeking a full-time Sport Coordinator. This remote role involves coordinating facilities, developing partnerships, and managing communication with stakeholders. Candidates should have a degree in a relevant field and 3-5 years of experience in sports or non-profit management. The position offers flexibility due to the nature of sports events and requires excellent organizational skills. Ideal for those passionate about growth in community sports.

Qualifications

• 3-5 years of experience in sports or non-profit organizations.
• Ability to work independently and remotely.
• Experience with budgeting and program planning.

Responsibilities

• Coordinate facility bookings, scheduling, and allocations.
• Develop and maintain relationships with leagues and organizations.
• Support board-led programming and initiatives.

Skills

Program development

Stakeholder engagement

Organizational skills

Communication

Social media management

Event planning

Education

Degree or diploma in kinesiology, sport management, recreation, or business

Tools

Microsoft Office

Website management (SportsEngine or Crossbar)

Job description

Softball Calgary (also known asthe Calgary & District Amateur Softball Association, C.D.A.S.A.) was formed in1948, andis a registered non-profit in the Province of Alberta. Our organization has12membersoftball leagues across the City of Calgary, which represent over 3,000 players on 200 teams. The member leagues are made up of slo-pitch and fast-pitch players of all ages and levels.

Softball Calgary is governed by an elected Board of Directors. The board consists ofvolunteer officers in charge ofsettingpolicy andprocedure, andoverseeing financial and strategic operations. The staff of Softball Calgary, including the Sport Coordinator, look after theday to dayoperations of the association. The Softball Calgary offices are openyear round, exceptonstatutory holidays and for the annual Christmas closure.

Role Description

The Sport Coordinator at Softball Calgary is a full-time, remote role. Due to the seasonal nature of sport in Calgary and therole’srequiredinvolvementin events which take place outside of regular business hours, flexibility in working hours isa must. Travel within the city will berequiredat times, with reimbursement for mileage.

The responsibilities of the Sport Coordinator fall under 3 major categories:

1. Sport & Facility Coordination

• Coordinatefacilitybookings, scheduling, and allocations with the City of Calgary andaffiliated leagues
• Ensurefacility readinessand compliancewith regulatory and safety standards
• Coordinate and overseeroutine maintenance oftheCentennialfacility
• Serveas the primary operational contact for facility-related mattersimpactingthe affiliated leagues
• Serve as the primary contact for vendors and other service providers
• Identifyoperationalrisks andrecommendmitigation strategies,including insurance considerations
• Organize and provideon-site support for major events (e.g.,Bulk supply pick-up night,Cities,casinos,playoffs),includingmanaging facilities,logistics(e.g.scheduling), and vendor coordination
• Support board- or league-led programming as required, without direct responsibility for day-to-day league operations

2. Sport Development & Partnerships

• Build andmaintainrelationships with leagues, community organizations, andotherstakeholders to supportand growsoftball participation
• Createandmaintainpartnerships, collaborative initiatives, andsponsorshipsto grow and strengthenthesoftball community and organizational membership
• Engage with leagues and teams within Softball Calgary, and actively recruit players, teams, and leagues outside of Softball Calgary to grow organizational membership
• Support initiatives that improveaccess to the sport and align with organizational values, including sportsmanship, fair play, equity, diversity, and inclusion
• Represent Softball Calgary professionally with external stakeholders,includingthe City of Calgary, AGLC, and vendors
• Foster, moderate, and strengthen an active online communitythrough management ofSoftball Calgary’s social mediaaccounts
• Serve as the organization’s primary administrative support, managing phone and email communications, PO box correspondence, and coordination of meetings
• Maintain and regularly update the Softball Calgary website, including publishing news,policies and bylaws,league schedules and results, and event details.
• Work with the bookkeeper to support fee collection, expense tracking, vendor payments, and annual budgeting in collaboration with the Board.
• Maintainorganizationalrecords,includingcontracts,regulatory documents, facility schedules, vendordetails, and partnership information
• Implement board-approved policies andoperational directives
• AttendBoard meetings and provide supporting information asrequired

Preferred Qualifications

• Degree or diploma in kinesiology, sport management/administration, recreation, or business administration (or a related discipline)
• 3-5 years of experience working in sport, for a non-profit, or with a combination or education and experience thatdemonstratesa strong acumen for the workinvolved
• Ability to work independently and remotely, withproficiencyin Microsoft Office, website management (experience withSportsEngineor Crossbar an asset), and social media management
• Excellent organizational skills with experience developing sport programs and planning/executing sport events
• Experience working with internal and external stakeholders
• Experience with budgets and program planning
• An understanding of the sport (baseball, softball, slo-pitch, fastpitch) – a background in coaching or sport administration is an asset
• Passion for sports and access to community sport programming

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