Site Admin cum Public Relations Officer

LONG HUI CONSTRUCTION PTE. LTD.; Alberta; On-site; CAD 40,000 - 55,000; Full time

Job summary

A construction company in Alberta is seeking a Site Administrator. Responsibilities include general administrative tasks, managing supplies, and handling public relations. Ideal candidates should have 2 years of experience in the construction industry and be proficient in Microsoft Office. The position requires full-time on-site work with a 5.5-day work week.

Qualifications

• 2 years of relevant site administration experience in the construction industry.
• Must be comfortable working full-time at a construction site.

Responsibilities

• Perform general administrative duties such as data entry and document filing.
• Manage office and pantry supplies and maintain records.
• Handle complaints and feedback from stakeholders.

Skills

Proficient in Microsoft Office (Excel, Word)

Strong organizational skills

Positive attitude

Self-motivated

Education

Minimum GCE 'O' Level or equivalent

Job description

Responsibilities

• Perform general administrative duties such as data entry, document filing, and maintaining records of all incoming and outgoing correspondences.
• Manage office and pantry supplies, stationery, and requisites, including procurement and replenishment.
• Prepare and maintain a master list of drawings, documents, and correspondences.
• Ensure proper organization and maintenance of filing systems and document storage.
• Provide administrative support to daily site operations and assist with administrative tasks for the head office as required.
• Handle complaints and feedback from stakeholders, the public, and authorities through emails, letters, and face-to-face meetings, and take appropriate remedial actions.
• Conduct visits to residents, occupiers, and stakeholders in the vicinity of the project when necessary.
• Manage feedback and complaints tactfully, providing full support on all public relations matters related to the project team.
• Arrange and attend meetings on public relations matters with the project team when required.
• Promote and maintain good relationships with the public, residents, and other stakeholders.
• Prepare and maintain proper filing, documentation, and correspondence related to public relations and project activities.
• Prepare monthly public relations reports and weekly updates for management meetings.
• Perform any other duties or tasks assigned by supervisors.

Requirements

• 2 years of relevant site administration experience in the construction industry
• Minimum GCE “O” Level or equivalent.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Self-motivated with a positive attitude and willingness to learn.
• Able to work independently and collaboratively as part of a team.
• Must be comfortable working full-time at a construction site in Woodlands.
• 5.5 days work week