Senior Production Coordinator

Sony Imageworks; Vancouver; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading animation studio in Vancouver is seeking a Senior Production Coordinator to manage artist teams and support production workflows. Ideal candidates will have at least 4 years of experience in VFX, CG Animation, or Game production, along with excellent multitasking and communication skills. Responsibilities include coordinating team tasks, facilitating communication, and ensuring project milestones are met. The position offers the opportunity to work in a dynamic environment and contribute to exciting projects.

Qualifications

• Minimum of 4 years in VFX Feature Film, CG animation Feature Film, or Game production.
• Experience as a Production Coordinator.
• Ability to work in a fast-paced environment.

Responsibilities

• Coordinate team of artists and manage task assignments.
• Facilitate communication between artists and supervisors.
• Ensure artist workload aligns with bid days and quotas.

Skills

Multitasking

Problem Solving

Collaboration

Client Communication

Tools

Shotgrid

Google Calendar

Job description

Sony Pictures Imageworks Canada Inc.

658 Homer Street., Suite 405, Vancouver, BC, V6B 2R4

Project based, Full Time

Language in work environment - English

Sony Pictures Imageworks is seeking a Senior Production Coordinator to join our team in our Vancouver location!

Summary:

The Senior Production Coordinator reports directly to the Production Department Manager. The role supports APM(s)/DPM(s)/Producer(s) by coordinating a team of artists on a show, possibly in multiple teams or departments. The ideal candidate must have extensive coordinating experience in VFX Feature Film, CG Animation, and/or Game production, with good people and self management skills. A minimum of 4 years experience working in VFX Feature Film, CG animation Feature Film, or Game production is required.

What you'll be doing:

• Preparing playlists for team touchbases and rounds
• Setting team calendar for regular meeting cadences (Google)
• Tracking shot data and reporting into tracking/asset management database (Shotgrid)
• Note taking in team touchbases and rounds
• Client communication in reviews and emails.
• Communicating Supervisor/Client comments from show dailies/shot reviews to artists (having a good command of technical shot analysis is a bonus)
• Liaising between artists, leads and supervisors
• Facilitating artist/supervisor needs (workstations, tablets, software, meals, etc)
• Cross departmental communication of kickbacks and notes affecting other departments.
• Tracking inventory and driving workflow to hit artist bid days and quota
• Problem solving with team supervisors/lead and APM to ensure artists are hitting bid days and quota
• Partnering with supervisors/leads and APM in evaluating artist abilities for shot assignments
• Dynamic problem solving and timely escalation of any potential missed targets
• Mentor more junior Production team members
• Motivating your team and ensuring morale is high (creative ideas for adding fun into the day!)
• Being aware of all hours worked within the team to monitor wellbeing and energy levels
• Assisting to request Artist overtime, ensuring requested hours are appropriate

What we need to see:

• Have at least 3 years as a Production Coordinator in VFX Feature Film, CG animation Feature Film, or Game production.

Technical and Operational Skills:

• Have an advanced understanding of the frontend/backend workflow for digital production, specific to Assets, Layout, Animation, CFX, FX, &/or Lighting/Comp teams
• Have an advanced understanding of production VFX and CG or Game scheduling
• Have an advanced understanding of Shotgrid
• Be able to navigate who to speak to for artist queries relating to hardware and software license issues
• Tracking of shot work and work within bid days and quota targets.
• Proactively schedule team assignments and flag potential inventory and delivery challenges
• Scheduling and willingness to learn and master all imageworks scheduling & tracking software
• Acquiring resources & elements required to complete shot production within your assigned team
• Diffusing inventory challenges
• Ability to set up sweatbox or review rooms independently, and know who to contact in case of technical issues. If remote, know the process for remote connection.

People and Self-Management Skills:

• Have an expert ability to multitask and work in a fast paced environment
• Be able to expertly collaborate and communicate in a constructive and professional manner
• Be proactive, self-motivated, and the driver for your team!
• Providing direct support to artist teams
• Communicating with Creative teams while keeping Production informed
• Depending on the team, you may be required to interact with the client regularly. Client interactions must be professional and timely. Interactions with the client are included but not limited to: reviews, email communication, and notes.
• Advanced problem solving and strategic planning.
• Composure under challenging deadlines
• Be curious and show initiative in wanting to learn more
• Willingness to help out and support others during periods of absence
• Be able to exercise effective conflict resolution skills to ensure harmony across the project and within your team