Senior Executive Assistant

Defence West; West Perth; On-site; CAD 80,000 - 100,000; Full time

Job summary

A government agency in Ontario is seeking a Senior Executive Assistant to provide high-level executive support and manage complex administrative tasks. The ideal candidate demonstrates exceptional attention to detail, strong communication skills, and the ability to handle sensitive matters with discretion. This is a permanent, full-time role that requires managing competing demands and engaging with senior stakeholders. Applicants are expected to submit a detailed résumé and a written application addressing the work-related capabilities.

Qualifications

• Proactive professional with high attention to detail in fast-paced environments.
• Ability to manage sensitive matters with discretion.
• Strong interpersonal skills for engaging with senior stakeholders.

Responsibilities

• Provide high-level executive and administrative support.
• Manage sensitive and confidential matters appropriately.
• Coordinate operational tasks including financial management.

Skills

High-level executive support

Written and verbal communication

Operational task management

Planning and organisational skills

Research and analytics

Computer skills

Job description

Senior Executive Assistant

Position Number: DPC25061

Work Type: Permanent - Full Time

Closing Date: 2026-01-05 4:00 PM

Attachments: -

There is currently one (1) permanent position available for immediate filling.

About Us

The Department of the Premier and Cabinet supports the Premier as head of the Western Australian Government. The Department is a central agency that leads the public sector in providing advice and support to the Premier and Cabinet in their service of the Western Australian Community. We foster a workplace culture based on our core values, Leadership, Connection and Impact. For more information about the Department, please visit our.

About the Directorate

The Office of Defence Industries, through Defence West, works to maximise opportunities from Defence for the defence industry in Western Australia. It is focused on growing the State’s defence industry by attracting investment, fostering defence science and innovation, creating local jobs, supporting veterans and their families, and preparing the sector to support the national defence endeavour.

About You

You are a highly organised and proactive professional who thrives in fast‑paced, high‑profile environments. With exceptional attention to detail and a commitment to excellence, you ensure that complex administrative and executive functions run seamlessly.

You bring confidence and discretion to every interaction, engaging effectively with senior stakeholders across government, industry, and the community. Your ability to manage sensitive and confidential matters with integrity sets you apart, while your strong interpersonal skills enable you to influence and negotiate outcomes when required.

You excel at planning and prioritising, balancing competing demands with ease and delivering results under pressure.

Applicants are required to submit

• A current and detailed résumé / curriculum vitae outlining your current and previous achievements.
• A two (2) page maximum written application demonstrating how you meet the Work-Related Capabilities (Selection Criteria) as detailed below.

Essential

• Demonstrated experience in delivering high-level executive and administrative support with exceptional attention to detail.
• Well-developed written and verbal communication and interpersonal skills, with the ability to negotiate and influence outcomes.
• Demonstrated high-level skills in operational tasks including financial, administration and correspondence management.
• Highly developed planning and organisational skills, with experience managing sensitive and confidential matters appropriately.
• Strong research and analytics skills, coupled with initiative and diligence to resolve complex issues and improve processes.
• Highly developed computer skills with experience using standard software applications.

Desirable

• Knowledge and understanding of Government processes, procedures and operational frameworks.

Equity and Diversity

The Department of the Premier and Cabinet is committed to improving employment opportunities and outcomes for Aboriginal and Torres Strait Islander people. As a measure to achieve equality and support, section 51 of the Equal Opportunity Act 1984 (WA) will apply to this position. Aboriginal and Torres Strait Islander people are encouraged to apply.

Suitable applicants will be required to provide

• Proof of identity 100-point check.
• To be eligible for appointment to permanent positions in the West Australian Public Sector you must be an Australian citizen or have permanent resident status in Australia at the time of applying.
• A satisfactory National Police Certificate issued by the Western Australian Police Force that is less than two months from the date of issue.

How to Apply

Click ‘Apply for Job' at the bottom of this advertisement to submit your application.

Applications are to be received no later than 4:00 pm, Monday 5 January 2026.

Please ensure you allow sufficient time to submit your application as late and incomplete applications will not be accepted.

Subsequent vacancies

Applicants who are found suitable in this process may be considered for similar vacancies that arise within the department, in accordance with the relevant Commissioner’s Instructions.

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