Secretary 3 - Mental Health Program

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 45,000 - 55,000; Full time

Job summary

A regional health authority in Manitoba is seeking an Administrative Assistant for the Adult Eating Disorders unit. The role requires high school completion, post-secondary administrative education, and two years of related experience. Responsibilities include coordinating meetings, managing schedules, and transcribing minutes. Strong proficiency in Microsoft Office and excellent communication skills are essential. The position is in-person, with a standard annual hours expectation of 1950.

Qualifications

• Two years of related experience, preferably in health care.
• Experience in scheduling meetings with multiple stakeholders.
• Proficiency in transcribing and distributing meeting minutes.

Responsibilities

• Coordinate meetings and manage schedules for various stakeholders.
• Prepare, transcribe, and distribute meeting minutes.
• Assist in administrative tasks related to the health department.

Skills

Medical Terminology

Keyboarding speed of 50wpm

Proficiency in Microsoft Office

Knowledge of SAP and EPR

Excellent oral and written communication

Planning and organizational skills

Education

High school education, Manitoba standards

Formal post-secondary administrative assistant program

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

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Department / Unit: Adult Eating Disorders

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 01/02/2026

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Experience

• Two years directly related experience required, preferably in a health care setting.
• Experience with coordinating, organizing and scheduling meetings in Microsoft Outlook, with multiple stakeholders is required.
• Experience in transcribing and distributing meeting minutes.
• Experience working in a University environment with knowledge of University policies and procedures, in reference to grants and external funding agencies would be considered an asset.
• Related experience with timekeeping and purchasing would be considered an asset.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a formal post-secondary administrative assistant program required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Medical Terminology (75% pass mark).
• Keyboarding speed of 50wpm required.
• Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, PowerPoint and Outlook required.
• Knowledge of SAP and EPR are preferred.
• May be required to learn and use department specific software and technology.
• Excellent oral and written communication and interpersonal skills.
• The ability to communicate with all levels of hospital/university personnel, as well as various outside agencies and institutions.
• The incumbent must be able to demonstrate good judgement, initiative and diplomacy and have the ability to coordinate workflow and develop efficiencies.
• Excellent planning, organizational, project and time management skills are required.
• Demonstrated ability to work independently with limited guidance and supervision.

Physical Requirements

• Recognized ability to adapt to change.
• Due to the nature of the work in the department the incumbent must be able to deal with difficult situations that may arise when in contact with the patients and/or public.
• Flexibility to attend meetings/events outside regular business working hours.
• Ability to cope with frequent interruptions and function in a stressful environment.
• Frequent contact with patients, staff and public.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.